Receptionist/administrator

1 week ago

Gloucester, Canada Camtag Industries Inc. Full time

**Job Title**: Temporary Receptionist / Administrator
**Department**: Administration
**Reports To**: Finance Controller
**Duration**: 3-Month Contract
**Location**: 2783 Fenton Road, Gloucester ON, K1T 3T8

**Job Type**: Full-Time, On-Site

**Position Overview**:
We are seeking a professional and organized **Temporary Receptionist / Administrator** to support our administrative operations during a 3-month contract. This role is responsible for managing front desk activities, assisting with accounts receivable/payable processes, and providing general office administrative support within a manufacturing environment.

**Key Responsibilities**:
**Reception & Front Desk**:

- Greet and log all visitors, direct incoming calls in a courteous and professional manner.
- Coordinate incoming and outgoing mail and courier services (FedEx, Purolator, UPS).

**Administrative Support**:

- Retrieve invoices from courier portals and vendor platforms.
- Assist with purchase order revisions and administrative document updates.
- Maintain adequate inventory of office and kitchen supplies (Coffee); place orders as needed.

**Accounts Receivable (A/R)**:

- Generate and print invoices based on packing slips.
- File and organize all A/R documents, including invoices, adjustments, and credit notes.

**Accounts Payable (A/P)**:

- Enter supplier invoices into Visual ERP system.
- Maintain accurate records of invoices, packing slips, and supporting documentation.
- Process documentation for scrap parts and enter related credits.

**General Office Maintenance**:

- Maintain cleanliness of the coffee station, microwave, and shared machines.
- Provide basic support for internal activities and minor event coordination, as needed.

**Qualifications**:

- High school diploma or equivalent; post-secondary education in business or office administration is an asset.
- 2+ years of experience in an administrative or receptionist role, preferably in a manufacturing environment.
- Proficiency in Microsoft Office (Excel, Outlook, Word); experience with ERP systems (Visual) is an advantage.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities in a fast-paced setting.

**Working Conditions**:

- On-site role in a professional office within a manufacturing facility.
- Monday to Friday schedule; standard business hours.

**Job Type**: Fixed term contract
Contract length: 3 months

Pay: $20.00-$24.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

**Location**:

- Gloucester, ON K1T 3T8 (preferred)

Work Location: In person

Expected start date: 2025-08-05

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