Accounts Payable and Accounting Specialist

2 weeks ago

Mississauga, Canada NaceCare Solutions Full time

**AP and Accounting Specialist**

**Job Core Purpose**

The AP and Accounting Specialist manages the day-to-day functions of accounts payable and daily cash receipts.

**Reports To**

Controller

**Key Responsibilities**

1. Accounts Payable Management

a. Processes and manages all accounts payable transactions

b. Records invoices, ensures approvals are in place and codes and allocates to the correct vendor and accounts

c. Matches vendor invoices to receiving reports and reconciles vendor statements and addresses discrepancies as necessary

d. Ensures accurate and timely payment of invoices; issues payments via cheque, EFT, wire payment/ACH as directed and approved

2. Expense Management

a. Records and reconciles company expenses, including travel and entertainment expenses against the company credit card statements.

b. Manages accounts at various suppliers such as office supplies, telecoms, utilities, etc.

c. Enters monthly recurring expenses such as lease costs, sales commissions, etc.

d. Ensures proper approvals are in place

e. Create reports as required to ensure costs are best managed

f. Tracks actual expenses against budget and provides insight when variances occur

g. Cultivates positive relationships with vendors

3. General Accounting

a. Assists with monthly and annual accruals, including looking at opportunities to better establish and manage them

b. Issues credit memos as instructed; trouble shoots where necessary to ensure accuracy of the credits and approvals are received

c. Records journal entries as requested

d. Assists with year end audit tasks as requested

4. Cash Receipts

a. Processes and records incoming payments such as cheques, EFTs, credit cards, etc. Deposits as necessary

b. Creates daily summary of receipts

c. Accesses portal accounts as necessary to attain payment information and past due invoices, etc.

d. Pre-authorizes credit cards where directed

5. Process Improvement

a. Identifies opportunities for process improvement and contributes to solutions that streamline workflows and improve the company’s cost management practices and controls

b. Proposes and implements solutions, including those using technology where appropriate

**Qualifications**
- Post secondary education in accounting, finance, or related field or equivalent experience.
- At least 3 years experience in a similar role.
- Experience working with global freight vendors is a plus
- Ability to work in a fast-paced environment, while independently balancing multiple work streams
- High level of accuracy, efficiency, and accountability.
- Attention to detail.
- Strong math, typing, and computer skills, within an ERP environment. Experience with SAP Business One would be an asset.
- Excellent influencing, written and verbal communication, research, problem-solving, and time management skills.
- Ability to build relationships with vendors and internal departments.

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Experience**:

- Accounting: 3 years (preferred)
- Accounts payable: 3 years (preferred)

Ability to Commute:

- Mississauga, ON L5T 3A7 (required)

Ability to Relocate:

- Mississauga, ON L5T 3A7: Relocate before starting work (required)

Work Location: Hybrid remote in Mississauga, ON L5T 3A7

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