Accounts Payable Specialist

7 days ago

Mississauga, Canada Rabba Fine Foods Full time

**Accounts Payable Specialist - Job Responsibilities**
- Review, verify, and process incoming invoices in a timely and accurate manner.
- Match purchase orders, receipts, and vendor invoices to ensure proper documentation and approvals.
- Prepare and process check payments according to due dates and company policies.
- Schedule and prioritize payments to take advantage of discounts and avoid late fees.
- Maintain and update vendor records, including contact details, tax information and payment terms.
- Respond to vendor inquiries and resolve any discrepancies or payment issues professionally and efficiently.
- Reconcile accounts payable transactions and vendor statements on a regular basis.
- Assist in monthly and year-end closing processes by providing accurate records and reconciliations.
- Ensure all disbursements comply with internal controls and company financial policies.
- Generate AP reports such as aging reports, payment summaries, and accruals.
- Maintain organized and accurate AP records for audit and tax purposes.
- Coordinate with procurement, receiving, and other departments to resolve invoice and payment issues.
- Support accounting team with projects, audits, and continuous process improvements.
- Utilize accounting software and spreadsheets for AP tasks.
- Identify opportunities for automation and efficiency improvements in the AP process.
- Perform other administrative and reporting functions as maybe required.

**Skills and Qualifications**:

- Experience with systems such as Sage 300, or similar platforms.
- Strong skills in Excel (pivot tables, Vlookup, formulas), Word, and Outlook.
- Basic understanding of GAAP (Generally Accepted Accounting Principles) and AP procedures.
- Familiarity with Enterprise Resource Planning tools is a plus.
- Ability to identify discrepancies and resolve invoice/payment issues effectively.
- Skilled at managing deadlines and handling multiple tasks in a fast-paced environment.
- A meticulous approach to financial data and document management.
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
- At least 1 year of accounts payable or general accounting experience.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Application question(s):

- Have you been convicted of a crime which you have not received a pardon? Provide details.

**Experience**:

- Accounts payable: 1 year (preferred)
- General Accounting: 1 year (preferred)
- resolve invoice/payment issues: 1 year (preferred)
- financial data: 1 year (preferred)
- document management.: 1 year (preferred)

Work Location: In person

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