Administrative Assistant

Job description

**Job description**

As our Reception and Office Admin Associate, you will be our first point of contact for our School and you will be responsible for creating a warm, welcoming, and professional environment for our clients and students. Gaining knowledge of our Programs is a priority and having a background in the Arts is particularly desirable as well as embracing and celebrating our creative culture.

**Responsibilities**
- Greeting clients in a friendly and professional manner
- Handle incoming and outgoing calls
- Assisting customers with any online purchases of merchandise
- Accurate data entry
- Ensuring foyer and common areas are tidy
- Opening mail, couriered documents, and ensuring they get to the appropriate staff
- General office administrative tasks
- Manage a process for stocking and taking inventory
- Assisting with Event Management in partnership with Team Leads
- Other duties as assigned
- Attend all General Staff Meetings
- Join 2 of the company employee committees

**Knowledge, Skills, and Abilities Required**
- Strong interpersonal skills
- Excellent written and oral communication skills
- Strong math skills
- Must be computer literate and proficient with Microsoft Outlook, Word, Excel, and Google Docs
- Working knowledge of Constant Contact, Pipedrive, Transparent and Amilia would be a benefit
- Minimum of 2 years of office experience
- Success in a fast-paced environment
- Able to work independently within a small team that is results driven
- Strong attention to detail while maintaining confidentiality and professionalism
- Have a high level of organizational skills, managing and prioritizing several task/projects at once
- Post-secondary education and/or related experience
- Highly motivated, reliable, and punctual
- Quick learner
- Ability to maintain a professional demeanor at all times

**Weekly Schedule**

Tuesday to Friday 1pm - 9:30pm

Saturday 8:00-4:30 pm

Reporting Relationship - you will report to the School Administrator

Team Uniform is required

**Salary is negotiable based on skills.**

Contract length: 12 months

**Job Types**: Full-time, Contract

**Salary**: From $17.00 per hour (will be reviewed after 3 months)

**Salary**: From $17.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
We are working with Toronto Public Health and the Ministry of Education in maintaining a safe environment for our Team and students All staff are required to wear masks. Our Vaccination Policy requires that all staff must be double vaccinated.

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 2 years (required)

Administrative experience: 2 years (required)

**Job Types**: Full-time, Permanent

**Salary**: From $17.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
Masks are optional in the facility. Must be double vaccinated or more

Ability to commute/relocate:

- Scarborough, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

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**Job Types**: Full-time, Permanent

**Salary**: Up to $27.20 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Night shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Scarborough, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (preferred)