Administrative Assistant

5 days ago

Oakville, Canada Henderson Partners LLP Full time

Are you seeking a workplace that values your personal and professional growth while challenging and rewarding you? Join our leading firm of CPAs and Advisors based in Oakville as an Administrative Assistant on a 6 month contract.

The Administrative Assistant will play a key role in supporting our Executive Assistants and operations team by handling day-to-day administrative functions, maintaining organized filing systems, and assisting with special projects that improve efficiency across the firm.

Our award-winning culture focuses on supporting and nurturing employees' well-being, creativity, and career growth. We provide continuous opportunities for our team to participate in community initiatives, book clubs, professional development programs, and much more. We are proud to be Great Place to Work Certified and recognized as a Top Place to Work for Women. We also prioritize work-life balance and offer a hybrid work environment.

If you are detail-oriented, organized, and eager to support a dynamic professional team, we invite you to apply.

Roles & Responsibilities

Office & Filing Support
- Maintain digital and electronic filing systems, ensuring documents follow correct naming protocols and can be retrieved efficiently.
- Support ongoing process improvements for document management and office organization.
- Help coordinate couriers, mail, and deliveries when required.

Administrative Support
- Provide general administrative support to Executive Assistants and the Director of Operations & Human Resources.
- Assist with preparing documents, and tracking tasks or deadlines.
- Help prepare and edit reports, presentations, and other professional materials.
- Assist with special projects, including office initiatives and workflow improvements.

Project & Team Support
- Contribute to the successful execution of firm-wide initiatives by supporting project tasks, follow-ups, and documentation.
- Provide back-up support for reception as needed, ensuring a professional and welcoming environment for visitors.

**Qualifications**:

- 2+ years of experience in an administrative or office support role.
- Strong organizational skills with the ability to manage multiple priorities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- A proactive, detail-oriented approach with a willingness to learn.
- Experience in a professional services firm is an asset but not required.

Core Competencies
- High attention to detail and accuracy.
- Ability to adapt to changing priorities and deadlines.
- Professional, approachable, and service-oriented.
- Team player with a focus on collaboration and support.

**Job Type**: Fixed term contract
Contract length: 6 months

Pay: $21.00-$27.00 per hour

Expected hours: 40 per week

Work Location: In person

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