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Administrative Assistant

2 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:159707**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:REN Nova Scotia Renal Program**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:27-Jul-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reports to the Central Zone Program Manager of the Nova Scotia Health Renal Program. The Administrative Assistant is responsible for administrative and secretarial support to the Program Manager and Director of Operations, Nova Scotia Health Renal Program, program staff and related committees. The incumbent ensures the smooth and efficient daily operation of the office, and assists program staff as required. Demonstrates mature, sound judgment in dealing with matters of a highly confidential nature

**About You**:
We would love to hear from you if you have the following:

- Grade XII plus a graduate of a recognized office administration program/business program/secretarial program required
- Minimum of three years secretarial experience required
- Previous experience in healthcare preferred
- Proficient key boarding skills with extensive experience in Word, Excel, Power Point and Adobe Acrobat
- Experience with Time Capture and SuccessFactors/Human Resource management systems is an asset
- Financial statement reconciliation experience preferred
- Experience in website maintenance an asset
- Conference/large meeting planning experience an asset
- Self
- directed, demonstrates initiative, accuracy and efficiency
- Excellent organizational skills, ability to set priorities and manage multiple tasks
- Ability to work well under pressure
- Sound problem solving and decision making skills
- Excellent written and oral communication skills; including formatting and proof reading of large documents
- Ability to work with a wide variety of people and personalities in a professional manner
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, Full-time position, 75 hrs bi-weekly

**Compensation and Incentives**:
$21.58 - $26.98 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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