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Executive Assistant

3 weeks ago

Burnaby, Canada Engineers and Geoscientists BC Full time

**Engineers and Geoscientists British Columbia** is currently searching for an **Executive Assistant** to join our team in Burnaby This role will serve as Executive Assistant to the Chief Financial and Administration Officer (CFAO), Chief Operating Officer (COO) and Chief Regulatory Officer and Registrar (CRO), and is responsible for providing a senior level of administrative and executive support including assisting in the delivery of strategic objectives. **WHAT YOU WILL BE DOING** - Providing confidential and personal executive support to the CFAO, COO and CRO including managing and maintaining calendars and daily activities, managing expenses, preparing, tracking and filing expense reports, and making travel arrangements. - Preparing confidential correspondence; monitoring, responding to and distributing incoming communication. - Doing research and preparing reports, presentations, documents, and agendas; conducting statistical analysis including retrieval of data from several databases. - Providing support to the Audit Sub-Committee, Building & Space Planning Taskforce, Engineers and Geoscientists BC/ASTTBC Joint Board, and other Sub-Committees as assigned by coordinating meetings, preparing agendas and background materials, taking minutes, as well as working with the sub-committee chairs. - Preparing and Distributing formal meeting minutes and action lists, as well as any other correspondence required by the committees. Collating meeting materials for and booking appointments with government officials. - As directed by the CFAO, COO or CRO, preparing and/or updating information on the Engineers and Geoscientists BC Intranet and External Website. - Providing workload support for the Executive Assistant to Council and the CEO; is prepared to provide coverage for the role (e.g. for vacations, leaves and absences). - Assisting with venue logistics for Council meetings as needed; ensuring presentations are prepared including photocopying, scanning, and bindings of materials and other documents required; handling other administrative and clerical duties as required. - Representing the Executive Office on the Document Management Group. Working with Directors, IS, CEO, COO, CFAO and CRO to ensure that the Executive Group's files are compliant to Document Management Policies. - Other duties as assigned by management. **WHAT YOU BRING TO THE TABLE** The successful applicant will possess the following: - Bachelor's degree in business administration, marketing, communications, or a related discipline is preferred - 5-7 years of relevant work experience supporting executives and senior leadership - Excellent communication skills, both written and verbal - Strong computer and typing skills; proficiency in MS Office (Outlook, Word, Excel) and document management systems - Ability to multi-task and manage time efficiently **WHAT'S IN IT FOR YOU** Each member of our team enables us to deliver on our vision of "modern regulation for a resilient world". We serve the public as an inclusive, progressive, and future-focused regulator. At Engineers and Geoscientists BC we are committed to demonstrating our values of collaboration, excellence, integrity, and innovation. We have a flexible work environment and are committed to employee development. We offer a compensation package that includes a competitive salary, a generous benefits program including a group health program, a group retirement program, generous vacation allowances, and a flex day program that offers compressed workweeks. EGBC offers employees a hybrid work model with an assigned schedule confirming days worked remotely and days worked in-office. Most roles will be expected to work in-office a minimum of two days per week during regular business operations. We provide the required tools and equipment for employees to work remotely. **WHO WE ARE** Engineers and Geoscientists BC is proud to be recognized as one of BC's Top Employers. Engineers and Geoscientists British Columbia is the business name of the Association of Professional Engineers and Geoscientists of the Province of British Columbia. Engineers and Geoscientists BC regulates and governs these professions under the authority of the _Professional Governance Act_. We are charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 40,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC. We are a not-for-profit organization governed by a council of elected registrants, licensees, and government appointees. Council is accountable to the public through the Ministry of the Attorney General, under the Office of the Superintendent of Professional Governance, for both the governance and management of the organization. TId8QhKpYF