Executive Assistant

1 week ago

Burnaby, Canada NorLand Limited Full time

NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making _**Anything. Possible. **_for over 65 years

We are looking for an **Executive Assistant **reporting to the CEO, and will coordinate executive and board activities at NorLand’s head office in Burnaby, BC.

**Duties & Responsibilities**

**Executive Support**:

- Receive and attend to visitors of the CEO and other executive team members
- Make necessary travel arrangements for the executive team
- Prepare expense reports
- Organize meetings, including scheduling, sending reminders, and organizing catering
- Manage the executive’s calendar and schedule, and coordinate and prioritize meetings using a variety of online meeting platforms

**Board & Board Committee Coordination**:

- Prepare the annual calendar of meetings for the board and board committees
- Arrange invitations, monitor attendance, and make necessary reminders
- Make meeting room bookings, and coordinate AV equipment and catering
- Prepare agendas, assemble meeting materials and distribute to attendees in advance
- Take meeting minutes, route for review and approval, and issue final versions
- Maintain accurate records and files
- Maintain the strictest confidentiality on all matters related to the board and board committees
- Make necessary travel arrangements as required for events and tours
- Prepare documents, reports and other communications to and on behalf of the board and board committees

**Office Management**:

- Organize and plan a variety of company-wide events such as the annual holiday party and our summer event
- Identify, recommend and act on opportunities that will improve office operations
- Develop office policies and procedures and ensure they are implemented appropriately
- In coordination with Properties Manager, oversee and track repairs, maintenance, and minor works
- Maintain office seating plan and assist with internal staff office moves, relocations, and renovations
- A minimum of 5 years of hands-on experience supporting executives and overseeing office services
- Excellent communication skills, both written and verbal
- Exceptional interpersonal skills and ability to effectively interface with all levels of staff and visitors
- Ability to manage confidential information and maintain discretion at all times
- Well organized and able to work with minimum supervision
- Demonstrated attention to detail and a high level of accuracy, combined with the ability to prioritize in order to ensure timely completion of tasks
- **NorLand Limited is committed to equity, diversity, and inclusion in our recruitment and hiring practices.**_

**Job Types**: Full-time, Permanent

Pay: $75,000.00-$95,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Burnaby, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- overseeing office services: 5 years (required)
- supporting executives: 5 years (required)

Work Location: In person

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Executive Full time

    Career Opportunities with New Miles Immigration, Recruitment & Consulting Services Careers At New Miles Immigration, Recruitment & Consulting Services Current job opportunities are posted here as they become available. Phoenix Travel Ltd. is a reputable travel service provider, regulated by Consumer Protection BC and a member of the Association of...

  • Executive Assistant to Leadership | Travel

    3 weeks ago

    Burnaby, Canada Executive Full time

    A dynamic consulting firm is seeking a professional Executive Assistant to provide administrative support for its executive team. Responsibilities include managing schedules, coordinating meetings, and preparing documents. Candidates should have a Bachelor's Degree and at least two years of relevant experience. The position offers full-time work at 35 hours...

  • Executive Assistant to Leadership | Travel

    3 weeks ago

    Burnaby, Canada Executive Full time

    A dynamic consulting firm is seeking a professional Executive Assistant to provide administrative support for its executive team. Responsibilities include managing schedules, coordinating meetings, and preparing documents. Candidates should have a Bachelor's Degree and at least two years of relevant experience. The position offers full-time work at 35 hours...

  • Executive Assistant

    2 days ago

    Burnaby, Canada Watson Gloves Full time

    Are you interested in growing your career with Watson? **WATSON GLOVES: Who We Are**: With 106 years of experience, Watson Gloves is North America’s single source for hand protection offering over 2,000 different styles to cover glove-use: at work, at home, at play. We are a **Family **-owned company that is committed to providing **Authentic **and **Fun...

  • Executive Assistant

    1 week ago

    Burnaby, British Columbia, Canada TRAVEL BEST BETS Full time $45,500 - $53,500 per year

    Executive Assistant – Travel Best Bets (Full-Time, In-Office – Burnaby Head Office)Reporting to: President & Executive Leadership TeamPosition OverviewThe Executive Assistant will provide high-level administrative and operational support to the President and 3 Vice Presidents. This role requires exceptional attention to detail, confidentiality, and the...

  • Executive Assistant

    1 week ago

    Burnaby, Canada 123Dentist Full time

    **123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada BC Housing Full time

    Overview Executive Assistant – Short-Term (14 months) / Full-Time Location: Burnaby, B.C. Reporting to the General Counsel and Corporate Secretary (the GC), the Executive Assistant is responsible for performing executive administration functions and ensuring the smooth operation of the office of the General Counsel and Corporate Secretary. The position...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada BC Housing Full time

    Overview Executive Assistant – Short-Term (14 months) / Full-Time Location: Burnaby, B.C. Reporting to the General Counsel and Corporate Secretary (the GC), the Executive Assistant is responsible for performing executive administration functions and ensuring the smooth operation of the office of the General Counsel and Corporate Secretary. The position...

  • Executive Assistant

    1 week ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5222** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Big Time Decent Productions Full time

    Big Time Decent Productions, a growing film & television company, is looking for a highly motivated and adaptable Executive Assistant / Production Assistant to support the President and our team of Executives. This role is **fast-paced, varied, and requires someone with exceptional organizational skills and a strong work ethic.** **What You’ll Do...