Executive Assistant

2 weeks ago

Burnaby, British Columbia, Canada Mountain West Mechanical Full time

We are seeking a highly organised and proactive Executive Assistant to join our growing team in Burnaby, supporting senior leadership in a fast-paced construction environment. This is a hands-on role suited to someone who takes ownership, manages competing priorities, and maintains a high standard of professionalism.

Responsibilities:

  • Manage executive calendars, inboxes, meetings, and follow-ups
  • Prepare agendas and take accurate meeting minutes
  • Research a variety of different items and present clear recommendations
  • Coordinate travel, accommodation, and events.
  • Support recruitment administration, including job postings, screening calls, and initial interviews
  • Create and manage company social media postings as required
  • Assist with internal documentation, including SOPs and employee development program.
  • Maintain clear, professional written and verbal communications
  • Handle confidential information with discretion and professionalism

What you will bring:

  • Strong attention to detail and organisational skills
  • Proactive, reliable, and able to execute tasks efficiently
  • Excellent written and verbal communication skills
  • Strong computer skills and confidence using different software
  • Ability to work independently, manage time effectively, and manage multiple deadlines
  • Customer-service-focused and adaptable to changing priorities
  • Minimum 2 years' experience in an Executive Assistant or general administration role.

Why join Mountain West Mechanical?

Mountain West Mechanical are a young, growing mechanical contracting company with a strong commitment to supporting, respecting and investing in our people. As we continue to expand, we offer meaningful progression opportunities, mentorship, and the chance to make an impact in a team where your contributions are seen and valued.

If you enjoy learning new skills, taking on responsibility, and working with driven like-minded people, then consider Mountain West Mechanical for your next career choice.

What does this mean for you?

  • Continuous learning and development opportunities.
  • Ongoing mentorship and support.
  • A workplace where your voice matters and your ideas are valued.
  • See your hard work directly contribute to our team.

About Mountain West Mechanical

Our company is built on trust, drive and being proud of our work. We pride ourselves on our processes from accurate, timely estimates through to project execution. This is echoed by all our employees and is key to success within our company.

Creating a positive and collaborative company culture is important to us and is something we are extremely proud of at Mountain West Mechanical. We invest in both our people and our processes using the best available technology to help streamline our operations and continuously look into innovative systems to maximize our efficiencies.

Our projects range from small washroom upgrades to complex healthcare heating/cooling systems and medical gas systems, offering a diverse and exciting workload. More information can be found on our website:

Job Type: Full-time

Pay: $60,000.00-$85,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off

Application question(s):

  • Are you comfortable working in the office full-time (100% on-site)?
  • Are you currently located in the Vancouver, BC area and able to commute to work?

Experience:

  • general administrative or executive assistant: 2 years (required)

Work Location: In person

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