Administrative Coordinator

5 days ago

Winnipeg, Canada Learning Disabilities Association of Manitoba Full time

**Position Overview**:
**Key Responsibilities**:

- Invoicing & Payment Monitoring: Accurately prepare and monitor invoices, track payments, and follow up on outstanding accounts.
- Inquiry Management: Respond to inquiries from clients, stakeholders, and the community in a professional and timely manner.
- Online Meeting Oversight: Schedule, organize, and facilitate online meetings and trainings, ensuring all technical aspects run smoothly.
- Program Tracking: Manage registrations and invoicing for events, maintaining clear communication with participants and staff.
- Data Management: Maintain and update databases and records, ensuring all information is accurate and up to date.
- Document Preparation: Prepare reports, presentations, and other documentation as needed for meetings and events.
- Scheduling: Manage calendars, schedule appointments, and coordinate travel arrangements as necessary.
- Office Coordination: Assist with the organization of office supplies and ensure the workspace is well-maintained.
- Platform Interaction: Engage with various online platforms and software tools to streamline operations and enhance communication.
- Event Support: Assist in planning and coordinating events, including logistics, materials preparation, and participant communications.
- Customer Service: Provide excellent customer service to clients and stakeholders, addressing inquiries and resolving issues promptly.

**Qualifications**:

- Minimum of 3 years’ experience in an administrative role.
- Proficiency in Microsoft Office and Office 365.
- Strong organizational and multitasking skills, with a high level of accuracy in preparing and entering data.
- Exceptional verbal and written communication skills in English.
- Self-directed with the ability to exercise sound judgment and make decisions with mínimal supervision.
- Ability to handle confidential information with professionalism.
- Strong interpersonal skills to interact effectively with all stakeholders.
- Familiarity with online meeting tools and event management software is a plus.

**Job Types**: Part-time, Fixed term contract
Contract length: 6 months

Pay: $18.00-$20.00 per hour

Expected hours: 20 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 2 years (required)
- Administrative: 2 years (required)
- Excel: 2 years (required)

Work Location: In person

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