Executive Assistant

**Executive Assistant**

Reports To

Regional President

Location

Sysco Vancouver

Type

Full-time, Salaried

Closing Date

May 28, 2025

Salary Range

$54,431-$112,865

**Company Overview**

Sysco connects the world to share food and care for one another. Sysco leads from the heart of food and service to deliver the freshest of foods and ideas to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Our customers can count on us to deliver on-point products and solutions since only Sysco is the global leader, sitting at the heart of innovation supply, delivery, culinary and more.

With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations. For fiscal 2024 that ended July 2, 2024, the company generated sales of more than $68 billion USD.

Sysco, one of Canada’s Best Employers 2024, as listed by Forbes, is dedicated to our global corporate social responsibility goals and to creating a diverse and inclusive workplace. We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations.

Sysco is more than just a place to work. Our passion for food and our customers has made us the industry leader. To remain on top, we will continue to think bigger, work harder and never give up. Are you ready to drive success?

**Role**:
The Executive Assistant will organize and manage administrative activities for the designated Executive(s) at the Corporate/Regional level. Responsibilities include; calendar and meeting coordination, travel planning, communications, presentation development, event management, promotional activities, and organizing activities.

**Role Responsibilities**:

- Track dates, deadlines and special events, issuing reminders regarding timing conflicts and specific requirements.
- Prepare meeting documentation including agenda’s, support materials, presentations.
- Maintain files and SharePoint data.
- Support the organization and planning of internal and external initiatives and events.
- Process invoices and manage expense reports. Track expenses, verify, reconcile and prepare reports.
- Arrange complex and detailed travel plans and itineraries.
- Organize and coordinate meetings, including setup of conference calls/video equipment. Issue invitations, coordinate agenda, facilitate communication and prepare materials.
- Record, compile and distribute meeting minutes and monitor for follow-up.
- Arrange programs, events or conferences by coordinating facilities, invitations, speakers, and negotiating rates. Monitor expenses and facilitate the flow of events.
- Manage vacation schedules and timesheets for Executives’ direct reports.
- Maintain inventory of promotional materials, general office supplies and equipment.
- Conduct research, compile information and collect metrics from various sources to produce draft reports, documents and presentations.
- Front reception coverage for breaks and vacation.
- Conduct special projects as required.
- Where applicable, will be responsible for facility maintenance (office configuration, heating etc.)
- Complies with Sysco’s Food Safety Policy and procedures to ensure food safety, quality and legality requirements are met.
- Is willing to work safely with mínimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their Supervisor.
- Understands that they play an integral role in their own safety and that of their colleagues and is willing to speak out when hazards are present.
- Perform other duties as assigned.

**Qualifications/Skills/Job Requirements (About you)**:

- Minimum of three (3) years experience supporting at an executive level.
- Post-secondary education preferred, in office administration, business or related field.
- Always maintain confidentiality and professionalism.
- Advanced skills in Microsoft Word, PowerPoint, Excel, and SharePoint.- **_
Our Purpose:_**

**Connecting the world to share food and care for one another**

**_
Our Mission:_**

**Delivering success for our customers through industry-leading people, products and solutions**

**_
Our Identity:_**

**Together we define our future of foodservice and supply chain**

**Here’s a sample of the many benefits Sysco associates enjoy**:

- Comprehensive Flexible Benefits including Health and Dental, Health Care Spending and Wellness Accounts - Short-Term and Long-Term Disability - Life Insurance - Voluntary Optional Insurance - Parental Leave Plan - Company Pension Plan - Group RRSP & TFSA - Employee and Family Assistance - Stock Purchase Plan - Maple Virtual Care - Unlimited on-line learning - Sysco product discounts - Preferred vendor discounts - Associate Resource Groups
- (*benefits may va