Executive Assistant

5 days ago

Coquitlam, Canada Spraggs Law Full time

**Executive Assistant**

**Location**: Coquitlam, BC

**About Us**

Spraggs Law, one of Coquitlam's premier law firms, currently has an opening for an Executive Assistant For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients get access to justice and exceptional results.

**Position Summary**

The Executive Assistant (EA) is responsible for providing administrative support to the firm owner as well as working collaboratively with the Office Coordinator in overseeing the administrative team. The EA is self-motivated and able to proactively anticipate the administrative needs of a team.

**Position Type**:Full-Time, Permanent, In-Office

**Hours**: Monday to Friday, 8:30-5:00 (and availability for events)

**Compensation**: $55,000.00 - $60,000.00/year

**Key Responsibilities**

The Executive Assistant will spend most of their time:
Supporting the firm owner with administrative, professional and personal support duties including but not limited to
- Creating and maintaining spreadsheets and other business strategy and development initiative requirements
- Managing calendars and scheduling in collaboration with the firm owner
- Serve as the primary and first point of contact for all stakeholders, including executives, staff, customers, and any other third parties.
- Respond to phone calls and convey messages and information to the appropriate party.
- Draft, review and send communications in collaborations with the firm owner
- Responsible for confidential record retention and destruction.
- Take minutes at meetings, as requested.
- Screen and direct phone calls and distribute correspondence.
- Plan and organize events or meetings.
- Additional related duties as assigned.

Supporting the Office Coordinator in:

- Providing direction and oversight to the Administrative and Reception team
- Overseeing reception, file room activities, and scheduling, coordinating office logistics
- Overseeing, creating and updating technological administrative procedures
- Reception coverage & central line overflow
- Other responsibilities as assigned

**Competencies**
- Professional and effective interpersonal and communication skills
- Demonstrates a pragmatic and solutions-oriented approach to problem-solving
- Strong attention to detail
- Effective organization and time management skills
- A love and comfort with technology and learning new things.

**Requirements**:

- 3+ years of experience working in a professional administrative role and/or relevant education
- Experience in a multi-entity business environment that is entrepreneurial and dynamic.

**Some of What We Offer**
- A knowledgeable and welcoming team
- A family-oriented firm focused on work-life synergy
- Paid sick leave and vacation
- Extended medical and dental benefits including an Employee & Family Assistance Program
- Education assistance
- Team building and fun activities throughout the year

Pay: $55,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

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