Executive Assistant

2 weeks ago

Port Alberni, Canada City of Port Alberni Full time

**City of Port Alberni**:
**Executive Assistant**:

- The City of Port Alberni is a community of over 19,000 people. Located centrally on Vancouver _Island, we are a well-serviced and growing municipality that offers residents affordable west _coast living, as well as proximity to oceans, lakes, rivers and mountains._

The City of Port Alberni is currently looking for an **Executive Assistant **to join a progressive and dynamic organization that provides a full range of programs and services to taxpayers. Reporting to the Chief Administrative Officer (CAO) this position will perform a wide range of complex and confidential administrative functions in support of Mayor, Council and the CAO.

**Responsibilities**:

- Provides confidential administrative support to the CAO, Mayor and Council
- Acts as a primary point of contact for the offices of the CAO and Mayor, and is responsible for the effective administration of the related day-to-day activities
- Manages the flow of communication and information on behalf of the CAO and Mayor as appropriate
- Prepares correspondence, documents, agendas, briefing documents, various reports, presentations, and other materials
- Coordinates appointments and schedules meetings and events
- Takes meeting minutes as required; follows up on meeting action items and related commitments
- Assists with research and special projects
- Effectively prioritizes issues, work requirements and deadlines
- Perform related work as required

**Qualifications**:

- Post-secondary education in public sector administration, business administration or a related field
- 3 to 5 years’ experience providing administrative support at an executive level, preferably in a municipal government setting
- An equivalent combination of education and experience may be considered
- Excellent organizational, communication, customer service and leadership skills
- Ability to establish and maintain effective working relationships and work in a collaborative manner
- Ability to manage multiple and changing priorities in a high pressure and time sensitive environment
- Proactive and self-motivated

Attention: Human Resources
By mail: City of Port Alberni, 4850 Argyle Street, Port Alberni, BC V9Y 1V8

**_We wish to thank all applicants for their interest and advise that _**_only those selected to be interviewed will be contacted._**

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 3 years to less than 5 years

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