Executive Assistant

6 days ago

Coquitlam, Canada Aiw construction Inc Full time

**Job Overview**

**Responsibilities**
- Manage phone systems and handle incoming calls with professionalism and courtesy.
- Maintain organized filing systems for documents and correspondence.
- Proofread documents for accuracy and clarity before distribution.
- Utilize DocuSign for electronic signatures and document management.
- Serve as the front desk representative, greeting visitors and managing inquiries.
- Provide administrative support to executives, including scheduling meetings and managing calendars.
- Prepare reports, presentations, and other documents as needed.
- Assist with customer service inquiries and ensure a positive experience for clients.
- Coordinate travel arrangements and itineraries for executives.
- Maintain confidentiality of sensitive information at all times.

**Requirements**:

- Proven experience as an Executive Assistant or in other administrative roles.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent customer service skills with a focus on phone etiquette.
- Familiarity with DocuSign or similar electronic signature platforms is preferred.
- Strong proofreading skills with attention to detail.
- Ability to work independently as well as collaboratively within a team environment.
- Previous experience in a front desk or clerk position is a plus.
- A proactive approach to problem-solving with strong decision-making capabilities.

**Job Types**: Part-time, Casual

Pay: $19.84-$27.25 per hour

Expected hours: 30 - 40 per week

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Coquitlam, BC V3K 3N9: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Coquitlam, BC V3K 3N9

Application deadline: 2025-02-28

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