Executive Assistant

Executive Assistant to the CEO

**Location**: Coquitlam, British Columbia | Hybrid
**Compensation**: $80,000 - $100,000 + Benefits
**Employment Type**: Full-Time, Permanent

Overview

Our client, a well-established construction and development services company, is seeking their very first **Executive Assistant to the CEO**. This newly created role comes at a critical time, as the CEO requires a trusted right hand to keep operations running smoothly while they focus on sales, client relationships, and overall company growth.

This is a career-defining opportunity to step into a leadership support role where your organization, discretion, and initiative will have a direct impact on business success.

Key Responsibilities
- **Executive Support**:

- Manage and prioritize the CEO’s calendar, meetings, and site visits.
- Prepare meeting agendas, briefing materials, and follow-up action items.
- Coordinate travel arrangements, expense tracking, and special projects.
- **Operational Support**:

- Act as liaison between the CEO, staff, subcontractors, and clients.
- Assist with project coordination tasks such as scheduling confirmations, client communications, and materials ordering.
- Track key deadlines, follow-ups, and operational priorities to ensure timely execution.
- Handle confidential business and financial information with discretion.
- **Personal & Ad Hoc Support**:

- Provide occasional personal administrative support to free up the CEO’s time.
- Run errands, coordinate vehicle and site logistics, and assist with urgent personal or professional matters after hours when needed.

Qualifications & Experience
- **Executive/Administrative Background**:

- 5+ years of experience as an Executive Assistant, Office Manager, or high-level Administrator.
- Direct experience supporting executives in a **small-to-medium sized construction, development, trades, or restoration company** (painting/renovation industry experience highly valued).
- **Core Skills**:

- Exceptional organizational skills, with the ability to manage multiple priorities and think several steps ahead.
- Strong written, verbal, and interpersonal communication abilities.
- Tech-savvy with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling/project management tools.
- Familiarity with financial or bookkeeping tools (e.g., QuickBooks) is an asset.
- **Other Requirements**:

- Comfortable with flexible hours, including occasional after-hours support.
- Professional discretion when handling confidential and sensitive information.
- Valid driver’s license and access to a reliable vehicle (approx. 25% of the role involves driving for errands, client-related needs, or site visits).

Why Join?
- Be the CEO’s first Executive Assistant, shaping how the role and processes function.
- Competitive salary between $80,000 and $100,000 with growth potential.
- Benefits package plus vehicle allowance and gas reimbursement for work-related driving.
- Hybrid schedule (office-based with some remote flexibility).
- Opportunity for meaningful impact and long-term career growth in a dynamic, expanding company.

**Job Types**: Full-time, Permanent

Pay: $78,000.00-$101,000.00 per year

Application question(s):

- Do you have 5+ years of Executive Assistant or comparable experience?
- Have you supported executives in a construction, trades, or development environment?
- Are you comfortable providing both business and occasional personal administrative support?
- Do you hold a valid driver’s license and have reliable access to a vehicle?

Work Location: In person