Administrative Assistant

2 weeks ago

York, Canada Yorktown Family Services Full time

**Yorktown Family Services** is a community-based non-profit social services agency dedicated to providing effective, accessible, quality mental health treatment, prevention and out-reach services to children, youth women and families in the former City of York. We are uniquely organized to deliver services through two independent but integrated organizations: Infant, Child, and Youth Mental Health & West Toronto Youth Hub - a Children’s mental health center, and Violence Against Women Services - a Shelter for women and their children who are fleeing an abusive relationship.

We are currently seeking an **Relief** **Administrative Assistant** to provide administrative support on a casual and on-call basis to Yorktown staff members.

**Responsibilities**:

- Provide administrative support such as reception including answering phones, welcoming clients and visitors and ensure they receive appropriate service.
- Responsible for arranging outgoing mail and courier shipments.
- Send, receive, sort and distribute incoming faxes.
- Coordinate and administer mass mail-outs.
- Maintenance of office machines i.e. fax machine, photocopying machines and printers including coordination of repairs.
- Distribute internal correspondence and maintain meeting room schedules.
- Monitor office inventory, order and receive stationery orders.
- Document and distribute clients bus tickets, taxi chits and gift certificates.
- Maintain office premises including contacting janitorial and emergency maintenance contractors.
- Photocopy, file and prepare data for mail merges.
- Provide assistance as required to the Development and Communications Department
- Support the fundraising activities of the Agency, including support for the Annual General Meeting.
- Other duties as required

**Qualifications**
- Knowledge of Microsoft Office Suite and the Internet
- Excellent and accurate Data Entry skills
- Team Player
- Able to multi task in a fast-paced environment
- Vulnerable Sector Screening will be required

**Reports to Executive Administrative Assistant**

The Ontario Human Rights Code makes an exception for nepotism and anti-nepotism policies. Section 24(1)(d) of the Code specifically permits employers to grant or withhold employment or advancement in employment to someone who is the spouse, child or parent of the employee. All job applicants will be requested to disclose if any relative is a current employee of Yorktown.

Family Services. As per Yorktown’s Nepotism Policy 2.9, job applicants will be asked to disclose family members in accordance with the Ontario Human Rights Code.

**Job Type**: Casual

Pay: From $24.61 per hour

**Benefits**:

- Company events
- Employee assistance program
- Flexible schedule
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday

Application question(s):

- Have you ever been convicted for a crime for which a pardon has not been granted?
- Are you associated with any of our staff?
- Would you be willing to complete a vulnerable sector screening?
- Do you have experience working in a mental health setting before?
- Do you have at least 1-2 years of administrative experience?

Work Location: In person

Application deadline: 2025-08-20
Expected start date: 2025-09-02

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