Community Campaigns and Events Coordinator

**Community Campaigns and Events Coordinator**

Are you ready to make a difference in the lives of vulnerable children? The Calgary Police Youth Foundation is a charitable organization dedicated to protecting our city's most at-risk youth from crime and victimization. Through our Programs and Community Initiatives, we focus on early intervention, crime prevention, risk reduction, and education. Each year, we support over 30,000 children, striving to enrich and improve every life we touch. As our Community Campaigns and Events Coordinator, you will play a vital role in inspiring Calgarians to engage with and support our mission.

**Position Overview**:
Reporting to the Executive Director, the Community Campaigns and Events Coordinator is a key team member responsible for assisting in the planning, organization, and execution of all fundraising campaigns and events.

**Key Responsibilities**

**Inventory Management**:

- Track and manage inventory for campaigns and events.
- Organize supplies, including calendars, silent auction items, community giveaways, and event materials, ensuring proper storage and accessibility.
- Maintain up-to-date spreadsheets for inventory and supplies, ensuring accuracy and timeliness.
- Source vendors and prepare purchase orders for event supplies, securing management approval as needed.
- Communicate with suppliers to ensure timely delivery of orders and manage online merchandise orders.
- Coordinate logistics for community giveaway days.

**Event Support**:

- Assist third-party fundraisers with the supplies they need for their events.
- Represent Calgary Police Youth Foundation at community events, setting up information/display tables.
- Assemble and transport prize and gift baskets for events.
- Assist the Fund Development Director in planning, organizing, and executing fundraising campaigns and events.
- Support planning of logistics for campaign and events

**Volunteer Coordination**:

- Recruit, train, and manage volunteers for fundraising campaign and events, ensuring all roles are clearly defined.
- Provide ongoing support and communication to volunteers during events to enhance their experience.
- Foster positive volunteer experiences through effective communication and stewardship.
- Train and manage volunteers, ensuring they understand their roles and responsibilities during events.

**Budget and Financial Tracking**:

- Help maintain accurate records of expenses and revenues for each campaign and event.

**Data Management and Reporting**:

- Create and maintain detailed spreadsheets for tracking event RSVPs, donor information, and volunteer assignments.
- Provide regular updates and reports on campaign progress and event outcomes.

**Post-Event Evaluation**:

- Assist in conducting post-event evaluations to assess success and gather feedback for future improvements.
- Compile data and insights into reports for the Fund Development Director.

**Qualifications**
- High school diploma or equivalent; further education or relevant certifications preferred.
- Previous experience in a campaigns and event coordinator role, preferably in a non-profit or charity setting.
- Prior event management and planning experience is an asset for this position.
- Proficient in Microsoft Office Suite and other relevant software; experience with database platforms is a plus.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Excellent communication skills, both written and verbal.
- Collaborative attitude with a passion for charitable work.
- Ability to work in a demanding environment with competing deadlines.
- Strong initiative, problem-solving skills, and the ability to maintain a positive attitude under pressure.
- Able to work a flexible schedule, including evenings and weekends as required.
- Ability to collaborate effectively with team members, Calgary Police Service, volunteers, and donors.
- Meticulous attention to detail and excellent customer service skills.
- Ability to maintain strict confidentiality.
- Some travel will be required to attend meetings and/or events.
- A valid driver’s license and use of personal vehicle for business is required. Some heavy lifting, up to 25 lbs is required with this position.

Employment is conditional on a satisfactory security clearance.

Application Deadline: Noon August 18th 2025

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Application question(s):

- Are you willing to work weekends and or evenings as required?
- Do you have a valid Driving Licence and a personal vehicle available for business use?

**Experience**:

- Event Planning and Management: 3 years (required)

Work Location: Hybrid remote in Calgary, AB T3J 3R2

Application deadline: 2025-08-18