Community Engagement Coordinator

Reports to: CEO

Location: Onsite at the office, Calgary, AB

Salary: $55,000 per year + group benefits

Hours: Full time

About Safe Haven Foundation:

Safe Haven Foundation of Canada is a Calgary-based, not-for-profit preventing homelessness among girls and young women by addressing its root causes. For nearly 30 years, our relationship-based housing and life-skills programs have helped youth move from crisis to confidence through a unique model of home, heart and mind support. We combine stable housing with wellness, education, and employment coaching to build lasting independence and prevent intergenerational cycles of instability.

Position Overview:

Help us amplify our impact. Help young women build brighter futures. We're looking for a passionate, community-minded Community Engagement Coordinator to help bring our Fund Development Strategy to life and ensure our story of impact reaches every corner of Calgary and beyond.

If you love connecting people to purpose, building authentic relationships, and supporting events and campaigns that make a real difference, this role could be the perfect fit.

As our Community Engagement Coordinator, you'll support the momentum behind Safe Haven's fundraising, events, partnerships, and communications. You'll work closely with the CEO, Program Director, Volunteer Manager, and external partners to strengthen donor relationships, elevate our public presence, and champion the young women we serve.

Key Responsibilities:

1. Community and Donor Engagement

• Support the execution of community activations and local partnerships.
• Coordinate volunteer and donor participation in major events and third-party fundraisers.
• Manage donor stewardship touchpoints, including videos, letters, thank-you calls, and event follow-ups.

• Maintain accurate donor data, tax receipting information, and touchpoint tracking within the CRM.

• Event Coordination and Support· Assist with planning and execution of Safe Haven's major events, including vendor liaison, guest list management, and volunteer coordination.

• Coordinate auction solicitation and corporate donation requests for raffles and silent auctions.

• Create event materials in collaboration with our Social Media Consultant (signage, QR codes, promotional content).

• Perform post-event data capture to ensure donor engagement and sponsorship information is entered and organized in the CRM.

• Campaign and Communications Support· Coordinate execution of digital campaigns, email marketing, and social media content calendars.

• Collect impact stories, photos, and testimonials from youth, alumni, and donors for communications content.

• Support media outreach and public relations efforts in partnership with external consultants.

• Help prepare quarterly impact reports, annual donor updates, and campaign summaries.

• Corporate, Grant, and Partnership Support· Monitor sponsorship agreements to ensure benefits are delivered, tracked, and documented for renewals.

• Maintain partner databases and coordinate employee engagement opportunities (volunteering, team meals, in-kind donations).

• Track and manage tax receipting, sponsorship fulfillment, and recognition deliverables.
• Monitoring grant opportunities (government, foundation, corporate community investment programs) and maintaining a rolling grants calendar.
• Drafting and submitting grant applications, including compiling impact data, collecting letters of support, and preparing attachments in collaboration with program staff.
• Track grant compliance requirements, reporting deadlines, outcomes, and deliverables.

• Maintain organized grant files for audit, finance, and reporting review.

• Administrative and Operational Support

• Provide administrative support to fund development operations: scheduling, budget tracking, CRM data management, document filing.

• Maintain grant and sponsorship tracking spreadsheets and reporting tools.
• Support internal reporting to the CEO and Board on sponsorship performance, grant status, engagement KPIs, and campaign metrics.

Qualifications and Skills:

• Post-secondary education in communications, marketing, public relations, fundraising, or a related field.
• Minimum of 1 year of experience in community engagement, event coordination, fund development, or marketing (ideally in a nonprofit or values-driven environment).
• Excellent communication and relationship-building skills; comfortable engaging with diverse stakeholders.
• Experience in event planning and coordination, including logistics, vendor management and on-site execution.
• Strong writing and storytelling skills with attention to detail and brand voice.
• Working knowledge of social media management, email marketing platforms (e.g., Mailchimp), and basic graphic design tools (Canva).
• Experience with CRM platforms (e.g. Donor Perfect, or similar), or strong aptitude for learning new systems.
• Proven organizational skills, able to manage multiple priorities and meet deadlines in a fast-paced environment.
• A collaborative, community-minded approach and a genuine commitment to empowering young women and building inclusive communities.

Why Join Us:

At Safe Haven, you'll be part of a tight-knit team making a tangible difference in the lives of young women. This role offers an opportunity to grow in fund development and communications while working on some of the most creative campaigns in Calgary's nonprofit sector — from immersive events to grassroots community activations that bring our mission to life.

Safe Haven Foundation supports a diverse and inclusive work environment and welcomes applications from all qualified applicants. You must be legally entitled to work in Canada. We thank all applicants, however only those selected for an interview will be contacted.