HR Administrative Assistant

Posted Wednesday, August 27, 2025, 3:00 AM | Expires Tuesday, September 16, 2025, 2:59 AM

The Town of Canmore is currently looking for a dedicated, organized and detail orientated administrative professional to join our team

**Why work for the Town of Canmore?**For starters you can take great pride in our organization, our positive work culture and the ways in which we make Canmore a great place to live and play. In this role you will support the HR team and organizational leaders as we strive to create a workplace where employees thrive and succeed in serving the community and in realizing Council’s strategic plan and priorities.

**Position Overview**: As a vital member of the Human Resources (HR) Team and reporting directly to the Manager of Human Resources, the HR Administrative Assistant plays a key role in supporting the efficient and professional operation of the HR department. This position serves as the primary administrative resource for HR systems including SharePoint, DocuSign, and the HR Helpdesk Portal. The HR Administrative Assistant ensures accurate records management, coordinates departmental invoicing, and provides logístical and administrative support for employee events, educational sessions, HR working committees, and labour relations meetings. This role also involves researching, tracking, and compiling data and reports, and offering direct support to the HR Manager. As the first point of contact for general HR inquiries at the Town of Canmore, the HR Administrative Assistant delivers customer service to internal and external stakeholders while maintaining a high level of confidentiality and professionalism.

**Core Accountabilities**:

- Serve as the departmental power user and administrator for SharePoint, DocuSign, and the HR Helpdesk Portal.
- Manage and maintain HR records and documentation in accordance with organizational policies and privacy standards.
- Coordinate and process departmental invoicing and expense tracking.
- Provide administrative support for employee events, training sessions, and other HR-led initiatives.
- Prepare agendas, take minutes, and follow up on action items for HR working committees and labour relations meetings.
- Conduct research and compile data for reports, presentations, and decision-making purposes.
- Respond to general HR inquiries from staff and the public, ensuring timely and accurate information is provided.
- Support the HR Manager with scheduling, correspondence, and other administrative tasks.
- Maintain confidentiality and discretion in handling sensitive HR information.
- Contribute to continuous improvement of HR administrative processes and systems.

**Education & Qualifications**:

- Highschool Diploma or equivalent -_ _**_required_**_ _
- Post-secondary education in Office Administration, Business Administration, Public Administration, or legal studies - **_asset_**

**Experience**:

- 3 years of related experience in an office administration environment - **_required_**:

- Advanced computer skills and proficiency, specifically in the use of Office 365 (particularly Word, Excel, and Outlook) and the ability to learn and teach new programs -**_ required_**
- Strong administrative experience in a digital work environment - **_required_**:

- Proven organizational and time management skills with the ability to meet deadlines and changing priorities - **_required_**:

- Able to anticipate customer needs and be flexible in a diverse team environment while maintaining a positive attitude - **_required_**
- Human Resources experience -_ _**_asse_**_t_
- Efficiency and accuracy with handling detail-oriented tasks - **_required_**:

- Ability to prioritize work to maintain a sustainable workload - **_required_**:

- Experience working with confidential information - **_required_**
- Strong written, oral, and conflict resolution skills - **_required_**:

- Experience and comfort with effectively and respectfully raising ideas and concerns to co-workers and managers - **_required_**:

- Capability in recognizing and managing stress in self and others - **_required_**:

- Experience preparing agendas, booking meetings and taking minutes -_ _**_required_**

**Salary & Benefits**:

- Pay Range
- This is a full-time temporary position (35 hours per week): 6 months with the possibility of extension
- Full-time temporary benefits package
- Personal development & learning opportunities
- Positive work culture
- Work-Life Balance

**Closing Date for Applications**:**This posting will remain open until 9:59 pm on **September 15, 2025.**

**How to Apply**:**To apply, please combine your cover letter and resume into a single document (PDF or Word) To help us learn more about you, in your cover letter please clearly detail the following:

- Why you want to work with us in this position? Why Canmore?
- What do you love about Canmore, and how will you benefit the community in this role?
- What values, attitude and strengths will you contribute to our te