Receptionist/administrative Assistant

1 week ago

Vancouver, Canada Time Education Inc. Full time

students have the option for classes to be taught in Chinese and/or English. We offer both online and in-person classes in a small group or one on one setting, targeting students with different needs and learning habits.

To improve efficiency in our daily operation, we need a Receptionist /Administrative Assistant to support our team.

RESPONSIBILITIES:

- Coordinate and oversee procedures and policies to ensure the smooth and efficient running of the daily operation of the branch
- Ensure office procedures are followed by junior administrative staff; coordinate, review, and evaluate the performance of junior administrative staff
- Oversee and coordinate tasks of junior administrative staff, prioritize and delegate tasks, and follow up on assigned tasks to ensure completion with accuracy and timeliness
- Oversee and coordinate the weekly scheduling of teachers to ensure the effective use of human capital in the branch
- Review students’ progress reports prepared for parents; meet with parents periodically to discuss student's progress and address concerns
- Ensure the office is in current compliance with relevant policies including fire inspections; business license renewal; lease agreements etc.
- Co-ordinate and plan for office services, such as relocations, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
- Set monthly sales targets and budgets; record monthly expenses; petty cash reconciliation
- Schedule monthly meetings with other administrative staff to discuss potential or existing issues of the branch and solutions
- Prepare monthly reports to upper management on customer satisfaction, junior staff evaluation; branch issues; expenses, etc.
- Train junior administrative staff on job duties, office procedures, and company policies

QUALIFICATIONS:

- Education & Experience: Bachelor’s degree or College Diploma in Commerce/Management/Public Administration with a minimum of 6 to 12 months of related work experience OR Bachelor’s degree or College Diploma in the non-related major with a minimum of 1 - 2 years of related work experience
- Familiar with BC high school and post-secondary school curriculum and system Exceptional interpersonal and communication skills Resourceful and effective problem-solving skills
- Excellent attention to detail and organization skills
- Proficient in the English language (Written and Spoken)
- Proficient in a second language will be an asset
- An education background in BC or North America will be a great asset

Work Locations:
Vancouver branch:2482 West 41St Ave Vancouver BC V6M 2A7

Richmond branch: #412-5300 No.3 Road, Richmond BC V6X 2X9

**Job Types**: Full-time, Permanent

**Salary**: $16.00-$25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Weekend availability

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

  • Receptionist & Administrative Assistant

    1 week ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Receptionist & Administrative Assistant (Part-Time)** The Villa Cathay Care Home Society is incorporated as a non-profit organization under the BC Society Act and a Canadian Registered Charitable Organization. Since 1978, we have provided culturally focused care to Chinese seniors in the Strathcona Chinatown neighborhood in Vancouver. We are recruiting...

  • Receptionist/administrative Assistant

    2 weeks ago

    Vancouver, Canada TAYLOR NAKAI LITIGATION LLP Full time

    Boutique litigation firm in central Downtown Vancouver is looking to add a Receptionist/Administrative Assistant to their team in a busy, dynamic practice. The firm is comprised of two partners, articled student, and legal support staff. You will be providing assistance to the legal assistants as well. **PRIMARY RESPONSIBILITIES** General administrative...

  • Receptionist and HR Administrative Assistant

    2 weeks ago

    Vancouver, Canada Study2020 Consulting Inc. Full time

    We are currently seeking a dynamic and organized individual to join our team as a Receptionist and HR Administrative Assistant. In this dual role, you will be the first point of contact for visitors and provide administrative support to the Human Resources department. **Responsibilities**: Receptionist Duties: - Greet and welcome visitors with a positive...

  • Receptionist/administration Assistant

    1 week ago

    Vancouver, Canada City Square Holdings Full time

    We are looking for a highly-skilled and motivated front desk receptionist/ administrative assistant to join our team. You will be assisting with our day to day operations. This position will be based in our head office in Vancouver BC. **Qualifications** - Post-secondary diploma in office administration or equivalent experience - Highly organized, with...

  • Receptionist/administrative Assistant

    1 week ago

    Vancouver, Canada North South Travel Full time

    **Overview** **Duties** - Greet and assist visitors and clients at the front desk, providing a welcoming atmosphere. - Manage phone systems, directing calls to the appropriate personnel and taking messages as needed. - Perform data entry tasks accurately and efficiently, maintaining up-to-date records. - Provide clerical support, including filing, faxing,...

  • Receptionist/administrative Assistant

    2 weeks ago

    Vancouver, Canada EnerChanges Health Clinic Full time

    Established in 1993, EnerChanges works with patients for conditions such as anti-aging, obesity, menopause, cardiovascular disease, and diabetes. We also treat some difficult common problems such as, infertility, allergies and chronic fatigue. The clinic is affiliated with A4M and is trained in the safe use of bio-identical hormones, (estrogen, progesterone,...

  • Receptionist/administrative Assistant

    4 days ago

    Vancouver, Canada Sunset Physiotherapy Clinic Full time

    _Administrative Assistant/Receptionist _ **About us** Sunset Physiotherapy Clinic is an established for the last 15 years business in Vancouver, BC. We are social, inclusive, and collaborative. Our work environment includes: - Growth opportunities - Safe work environment We are looking for full-time clinic receptionist to join our team! We are located...

  • Receptionist/administrative Assistant

    6 days ago

    Vancouver, Canada Tess Health Clinic Full time

    _Administrative Assistant/Receptionist _ **About us** Tess Health Clinic is an established for the last 15 years business in Vancouver, BC. We are social, inclusive, and collaborative. Our work environment includes: - Growth opportunities - Safe work environment We are looking for full-time clinic receptionist to join our team! We are located on Fraser...

  • Administrative Assistant/Receptionist

    2 weeks ago

    Vancouver, British Columbia, Canada EVERGREEN ADVENTURES Full time $45,000 - $50,000 per year

    Administrative Assistant | ReceptionistEvergreen Adventures – Vancouver, BCEvergreen Adventures, a dynamic and growing tour company located in the heart of Vancouver, is seeking a highly organized and detail-oriented Administrative Assistant | Receptionist to join our team. If you are passionate about travel, excel at multitasking, are detail oriented and...

  • Administrative Assistant/receptionist

    6 days ago

    Vancouver, Canada COHO Management and Services Society Full time

    The Receptionist is responsible for the provision of reception services and for supporting the administrative systems in the Vancouver offices jointly shared by COHO Management Services Society, the Co-operative Housing Federation of BC (CHF BC), and other related and affiliated companies. They represent the first impression these organizations will make on...