Administrative Assistant

1 week ago

Edmonton, Canada Stream-Flo Industries Ltd. Full time

This is a maternity leave replacement position, up to 18 months in duration and will be an in office position.
- Along with your resume, please attach a cover letter outlining how your skills, experience and interests align with this role.

**Primary accountability**:
The Administrative Assistant (Legal) will coordinate the contract review and renewal process to completion and provide support to the legal services team.

**Key position functions include**:

- Manage the administration of the legal contract review process by:

- Being the primary point of contact for contract review requests;
- Vetting the requests and gathering necessary information; and
- Facilitating the contract review and negotiation process through to completion.
- Administer templated legal documents.
- Act as a liaison between in-house lawyers and other internal stakeholders to ensure the successful execution of all contracts.
- Assist with the development of company templates, standard forms, processes, and other department resources.
- Assist with the maintenance of systems to identify and process contract terminations, extensions, or renewals.
- Process legalization and authentication of documents via foreign embassies or consulates and local government.
- Assist with company Trademark matters worldwide.
- Proactively manage workflow, deadlines, and documents to ensure the in-house lawyers meet project milestones.
- Develop and maintain long-term and productive working relationships with all stakeholders and contact points of the Department.
- Perform general duties as assigned, including but not limited to:

- Reviewing contracts submitted for signature, changes made and general company compliance;
- Drafting contract termination letters, demand letters and general letters;
- Formatting Word, Excel, and Adobe documents including legal contracts, and contract request forms;
- Running version comparisons on legal agreements or other documents;
- Working on projects with in-house lawyers and Director, Risk Management & Insurance.
- 3 plus years of relevant experience (preferably in legal administration).
- Completion of post-secondary education in a business, administration, or legal assistant program from an accredited institution is an asset.
- Proficient with Microsoft Word, Outlook and Microsoft Excel. Working knowledge of Microsoft SharePoint and Adobe Acrobat is desirable.
- Ability to take initiative and work with mínimal supervision.
- Highly organized and possess excellent written and verbal communication skills.
- Possess strong attention to detail, critical thinking and ability to solve problems or challenges.
- Easily adapt to multiple priorities, key projects and complex demands in a high-volume, dynamic environment.
- Ability to exercise excellent judgment when dealing with confidential matters and materials.
- Enjoy working in a complex corporate structure with multiple departments and locations worldwide.

Stream-Flo offers a competitive salary, profit sharing and a comprehensive benefit program to prospective employees, as well as the opportunity to work in an entrepreneurial environment, characterized by continued growth and strong business results.

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