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Executive Assistant

3 weeks ago

Peterborough, Canada Vatchers Property Maintenance Full time

**Position Summary**

**Key Responsibilities**

- **Communication Management**

  • Answer, screen, and direct incoming phone calls.
  • Make outgoing calls to clients, vendors, and partners.

- **Expediting and Coordination**

  • Keep track of orders, shipments, and deliveries to make sure they’re on time.
  • Work with vendors, suppliers, and contractors to keep projects moving.
  • Help maintain and update schedules and timelines.

- **Advertising and Marketing Support**

  • Put up and distribute advertising materials in key areas.
  • Assist with social media posts and marketing campaigns.
  • Track how well advertising efforts are working and report results.

- **Relationship Management**

  • Be a go-to contact for brokers, partners, and clients.
  • Schedule and organize meetings, including preparing notes and agendas.
  • Help handle any issues or concerns between stakeholders.

- **Administrative Support**

  • Keep records and files organized, both online and in the office.
  • Help with data entry, filing, and preparing documents.
  • Monitor and order office supplies as needed.

- **Problem Solving and Mitigation**

  • Spot and address potential issues before they become bigger problems.
  • Help resolve conflicts or challenges quickly and professionally.

**Qualifications**

  • Experience in an assistant or administrative role.
  • Strong communication skills, both spoken and written.
  • Good at staying organized and managing time well.
  • Comfortable using Microsoft Office and other tools for work.
  • Able to handle sensitive information with care.
  • A positive attitude and problem-solving mindset.
  • Bonus: Experience with advertising or marketing.

**Working Conditions**

  • Mostly office-based, with some local travel for advertising or meetings.
  • Regular working hours, with occasional flexibility for business needs.

**Compensation**

We offer a competitive salary and opportunities to grow within the company.

Pay: $19.00-$28.00 per hour

Expected hours: 40 - 80 per week

Additional pay

  • Bonus pay
  • Commission pay
  • Overtime pay

**Benefits**

  • RRSP match

Schedule

  • Monday to Friday
  • Weekends as needed

**Education**

  • Secondary School (preferred)

Work Location: Hybrid remote in Peterborough, ON