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Executive Assistant

7 hours ago

Peterborough, Canada Royal Bank of Canada> Full time

Job DescriptionWhat is the Opportunity?As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.* The successful candidate will need to be mobile across Oshawa and Peterborough. *What will you do?Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.Assist as the primary liaison for the senior executive, with senior internal and external stakeholders.Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.What do you need to succeed?Must-have:3+ years of Executive or Administrative support experience supporting senior leadershipSuperior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activitiesStrong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team memberSound judgement in decision making; strong problem-solving skills and resourceful in working with others and representing the office of the senior executiveAnticipate the needs of the senior executive and flag questions or opportunities before issues ariseDemonstrate initiative, positive and helpful attitude when dealing with others in a professional mannerHigh proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skillsNice-to-have:Related experience within a matrixed corporate environmentExperience within a Business/Commercial banking environmentExperience with developing creative social media content (ex. LinkedIn)What’s in it for you?We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.Opportunity to be a valuable member of a critical teamComprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefitsSignificant exposure to stakeholders across multiple businessesInteresting, complex work that makes a difference in peoples’ livesA collaborative culture that recognizes innovative business ideasJob SkillsCommunication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job DetailsAddress:236 RITSON RD N:OSHAWACity:OshawaCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:PERSONAL & COMMERCIAL BANKINGJob Type:RegularPay Type:SalariedPosted Date:2025-10-28Application Deadline:2026-02-13Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date aboveInclusion and Equal Opportunity EmploymentAt RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.