Receptionist/administrative Assistant

5 days ago

Vancouver, Canada Pacific Mergers and Acquisitions Full time

**OVERVIEW**:
Pacific Mergers and Acquisitions is BC's leading Business Sales and Acquisitions Transaction Advisory firm.

Pacific Takes pride in its core values, principles and team. More importantly we understand the needs of our clients and since 2004 we have built a company that is a leader in its field in knowledge, professionalism and client focus.

Our team is why we are the best of the best.

**ESSENTIAL RESPONSIBILITIES**:
Working in a confidential environment you are responsible for providing a wide range of administrative, bookkeeping, coordination support and reception activities in a confidential environment.

Duties and responsibilities include those of receptionist, bookkeeper, administration and assistant to the president

You are a well-balanced and rounded, organized individual with above average oral and written communications skills and a strong desire to learn and grow both personally and professionally.

You are an enthusiastic team player, with a positive work attitude, and a commitment to providing quality service. You are dedicated, energetic, positive, fun-loving, and a self-starter that enjoys team work, self-initiative and results.

**GENERAL ACTIVITIES**:
Courteously answering phone lines and welcoming guests and visitors.

Managing of incoming/outgoing mail and couriers.

Ensure orderly and secure reception.

General book keeping using QuickBooks Online.

First point of client contact on both phone and in person - greetings, set up, making coffee, cappuccino, sanitizing, etc.

Administering and maintenance of confidentiality forms and agreements.

Monitoring and process of licensing and subscription and related renewals.

Assisting team with various administrative and bookkeeping activities and including use of CRM

Maintain, amend and update processes and procedure manuals for optimum accuracy, use and efficiency.

Assist the president with activities, appointments, and scheduling.

Prepare and/or edit internal and external documentation and or correspondence.

Assist with printing, binding, mailing, training, contracts etc.

Coordinate various broker activities and provide general required support.

Set up meetings and related.

Interface between staff and IT with related issues and activities.

Deal with Phone, voice, and mail messages and distribution thereof.

Maintenance of meeting rooms and lunch room.

Data entry and analyzing thereof as required.

Coordinate and liaise with vendors and contractors as required.

Other duties as assigned.

**REQUIREMENTS**:
Post-Secondary education at minimum.

Knowledge of basic bookkeeping and accounting.

QBO Skills and past experience.

Above average English language and communication skills.

Excellent writing skills.

Above average people skills.

Team player.

Excellent Microsoft Office 365 suite skills including MS Word and Excel.

CRM experience and or exposure an asset.

**GROWTH OPPORTUNITY**:
The Company believes in “growth within” and as such, welcomes the opportunity for all its employees to grow in concert.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$48,000.00 per year

**Benefits**:

- Paid time off

Ability to commute/relocate:

- Vancouver, BC V6C 2T6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Office Administration: 2 years (required)
- Bookkeeping: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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