Administrative Assistant

Red Oak Villa is currently seeking a Full-Time Administrative Assistant to join it's Senior Leadership Team. This individual must be highly motivated, able to work in a busy environment and have an affinity with working with seniors.

**Reports to**:Administrator

**Qualifications**:

- Administrative or Executive Assistant Certificate, Office or Business Administration Diploma or equivalent is an asset.
- Minimum of three years experience in an administrative position is required.
- Experience or background in Hospitality and Sales is an asset.
- Previous employment in a health care facility is an asset.
- Initiative, good judgment and leadership abilities.
- Good communication skills; both oral and written.
- Willing to actively pursue personal and professional development.
- Excellent organizational, multitasking and team working skills are required. Must be able to coordinate all aspects of the residence.
- Compassion, patience and an affinity for an older adult population is required.
- Must be Bilingual (English/French).
- Familiarity with or willing to become familiar with the standards set out in the Retirement Homes Act, 2010 (RHA) and the function of the Retirement Homes Regulatory Authority (RHRA).
- Free of communicable diseases.
- A valid criminal record check with vulnerable sector dated within 6 months must be provided as well as a negative TB test and proof of full COVID-19 vaccination prior to start.

**Responsibilities & Tasks**:

- Provide full administrative support for the Administrator and Senior Leadership Team (SLT) members.
- Provide initial face-to-face and telephone contact with visitors. Provide direction to visitors and callers and/or notify the appropriate people as required.
- Provide personal and telephone contact with residents/tenants. Attend to the needs of the residents/tenants and/or notify the appropriate people as required.
- Complete administrative resident and staff documents as directed.
- Complete resident orientation and interviews as directed.
- When needed assist in the dining room by serving beverages and tending to resident requests.
- Maintain confidentiality of all financial, personnel and resident/tenant data.
- Be knowledgeable of and practice facility’s fire and safety programs.
- Maintain accounting records in the facility as required by Autumnwood.
- Prepare and submit payroll information to Autumnwood for the accurate processing of wages and salaries for all staff.
- When necessary, conduct facility tours for prospective residents/tenants and their families.
- Assist all staff as required.
- Work as a vital, contributing member of the team with all personnel.
- Follow Autumnwood policies and procedures.
- Complete all other duties as assigned.

**Salary to commensurate with experience.**
- Our policy on Covid-19 Vaccination is currently placed on abeyance. This means that the Policy on Covid-19 Vaccination is paused at this time; however, it is not cancelled and could be re-instated at a future date if public health conditions warrant it, or through guidance from federal, provincial, or local public health authorities. The evolution of the virus and the course of the disease activity are difficult to predict and it may be necessary to reinstate the Policy in full or in part, on short notice._

**Job Types**: Full-time, Permanent

**Salary**: $19.50-$21.50 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Work Location: One location