Office Administrator

1 week ago

Calgary, Canada IBEX Enterprises Full time

**About Us**:
Ibex Enterprises is a Calgary-based wholesale distributor representing top-quality brands like **Festool, Sia, VSM, and Lamello**. We supply professional tools and materials to dealers and trades across Canada.

We’re a small, friendly team that values reliability, teamwork, and great customer service. If you like variety in your workday and enjoy keeping things organized and moving smoothly, this could be a great fit for you.

**Position Overview**:
We’re looking for a **full-time Office Administrator / Order Desk & Shipping Associate** to join our Calgary office. This position involves a mix of **customer service, order processing, shipping and receiving, and general office support**.

You’ll be the go-to person for handling customer orders, coordinating shipments, and helping keep our operations running efficiently.

**Key Responsibilities but are not limited to the following**:

- Process invoices, billing, some A/R duties
- Sales on site and possibly off site
- Provide excellent customer service and product information
- Track shipments for on time delivery
- Prepare and print shipping labels, packing slips, and courier paperwork
- Receive incoming shipments, verify packing slips, and restock inventory
- Maintain organized order and shipping records
- Support the sales team with follow-ups and administrative tasks
- Keep the office organized and help with day-to-day administrative duties

**What We’re Looking For**:

- Previous experience in **office administration, shipping/receiving, or order desk** roles
- Strong front desk experience with excellent phone etiquette for customer interactions.
- Exceptional communication skills to facilitate collaboration within the team and with external partners
- Strong organizational skills to manage multiple tasks efficiently while maintaining attention to detail
- Experience with **InFlow**Inventory system
- Competence in filing systems for efficient document management
- Ability to work independently, as well as part of a team
- Strong attention to detail and organization
- Sales experience, great communication and client centric skills
- Proficient with computers and basic office software (training provided on our systems)
- Ability to multitask, prioritize and problem solve
- Knowledge of tools, construction, or industrial products is a plus (but not required)

**What We Offer**:
Full-time, Monday to Friday (no weekends)
Competitive hourly wage
Friendly, family-oriented work environment
Opportunities for growth and learning
Health and Dental Benefits

**How to Apply**:
Pay: $15.79-$24.45 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

  • Office Administrator

    2 days ago

    Calgary, Alberta, Canada Ridgeline Project Management Inc Full time

    Company DescriptionRidgeline Project Management Inc. (RPMI) operates as both project managers and general contractors. RPMI is dedicated to delivering high-quality projects. Their expertise spans various aspects of development, providing tailored solutions to meet client needs.Role DescriptionThis is a full-time, on-site role for an Office Administrator...

  • Dental Administrator

    1 week ago

    Calgary, Canada North East Dental Office Full time

    Our fun, family orientated dental office is growing and looking for an exceptional dental administrator to join our team for 4-5 days per week. Our office is in a brand new development community in NE Calgary and we are looking to add another team member! What we need from you: - Minimum of two years dental admin experience. - Cleardent is an asset. -...

  • Office Administrator

    2 weeks ago

    Calgary, Canada Westcan Power Services Full time

    **Overview** We are looking for an Office Administrator who is energetic, entrepreneurial, has a high attention to detail, and who takes pride in their work. This individual will have a lot of independence but will also need to fit in with the friendly dynamic of the current employees. Given the nature of our growing business, the Office Administrator will...

  • Office Administrator

    24 hours ago

    calgary, Canada AP Électrique Inc. Full time

    About UsAP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations.Position OverviewThe Office Administrator plays...

  • Office Administrator

    3 weeks ago

    Calgary, Canada AP Électrique Inc. Full time

    About UsAP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations.Position OverviewThe Office Administrator plays...

  • Office Administrator

    1 week ago

    Calgary, Alberta, Canada Big Rock Water Hauling Service Ltd. Full time

    We are seeking an Office Administrative Assistant to join our team for clerical and administration functions in our office.Responsibilities:*Flexible schedule 40hrs/week*Entering AR and AP Invoices in QuickBooks Premier Edition*Payroll Duties: time-sheet tracking/entering/ payroll submitting*Supporting dispatch, entering job information, updating...

  • Office Administrator

    3 weeks ago

    Calgary, Canada AP Électrique Inc. Full time

    About Us AP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations. Position Overview The Office Administrator...

  • Office Administrator

    3 weeks ago

    Calgary, Canada AP Électrique Inc. Full time

    About Us AP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations. Position Overview The Office Administrator...

  • Office Administrator

    1 week ago

    Calgary, Canada AP Électrique Inc. Full time

    About Us AP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations. Position Overview The Office Administrator...

  • office administrator

    4 days ago

    Calgary, Canada Country Hills Mechanic Shop Full time

    Office Administrative & Front Desk Coordinator Overview Office Administrative & Front Desk Coordinator role involves establishing work priorities and ensuring procedures are followed and deadlines are met; carrying out administrative activities of the establishment; coordinating and planning office services such as accommodation, relocation, equipment,...