Receptionist/administrative Assistant

6 days ago

Calgary, Canada Allrush Copies and Print Full time

**Reception & Administrative Coordinator - Full-Time**
**Annual Salary**: $41,600-$45,760 (commensurate with experience)
**Hours**: Monday to Friday, 8:30 AM - 5:00 PM
**Location**: On-site

Allrush Print & Apparel is seeking an experienced and professional Reception & Administrative Coordinator to serve as the first point of contact for clients, vendors, and internal teams. This pivotal role blends front-line client service with administrative operations and light logistics, offering an excellent opportunity for someone with a strong administrative background who thrives in a fast-paced, collaborative environment.

**Key Responsibilities**

**Client Experience & Communication**
- Manage a multi-line phone system and respond to inquiries with professionalism and efficiency
- Welcome and assist all visitors to ensure a positive, helpful, and polished front-office experience
- Represent the company’s brand values through every interaction

**Order Fulfillment & Invoicing**
- Accurately prepare invoices using QuickBooks for completed orders
- Communicate with clients regarding order readiness and process payments
- Coordinate local and regional shipping logistics to meet delivery deadlines
- Assist occasionally with physical tasks such as lifting boxes (up to 30 lbs) and supporting floor operations

**Administrative Coordination**
- Maintain general office operations including inventory, meeting refreshments, filing, and upkeep
- Organize company events and liaise with vendors for supplies, cleaning, and maintenance
- Support regulated mailing and documentation processes for time-sensitive communications

**Qualifications & Experience**
- Minimum 3 years of experience in a reception, administrative, or office management role
- Strong command of Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or other invoicing/accounting systems preferred
- Exceptional organizational, communication, and time-management skills
- Experience coordinating shipping or working with couriers is an asset
- Comfortable with hands-on responsibilities, including warehouse interaction and light lifting

Pay: $41,600.00-$45,760.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime
- Weekends as needed

Application question(s):

- Do you live in Calgary or surrounding area?

**Education**:

- Secondary School (required)

**Experience**:

- Admin / Reception: 3 years (required)
- QuickBooks: 1 year (required)
- Data Entry: 3 years (required)

Work Location: In person

Expected start date: 2025-06-02

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