Administrative Assistant

2 weeks ago

Hamilton, Canada Pettinelli Mastroluisi LLP Full time

Pettinelli Mastroluisi LLP is an accounting firm with over 35 years of experience and is the business partner of choice for privately owned corporations, their shareholders and non-profit organizations throughout Hamilton and surrounding areas.

The firm employs 70+ employees and offers services in accounting, advisory, taxation and valuation/litigation support services.

**Essential Functions and Responsibilities**:

- Provides general administrative and operational support including photocopying, filing, faxing, scanning, data entry, etc.
- Produces draft documents including letters, and general correspondence.
- Answers and directs phone calls. Corresponds with clients regularly.
- Assists with cleanliness and/or organization of office common areas.
- Assists with monitoring and maintaining office and kitchen supplies.
- Assists Partners with inputting time and produces reports.
- Assists with bank deposits.
- Provides coverage for front Reception area when needed, greeting and processing visitors and incoming inquires in person and over the phone. Processes incoming mail and receives deliveries.
- Provides coverage for other administrative team members as needed.
- Helps maintain electronic and physical filing systems.
- Assists with drafting PTR bills in advance of personal tax season.
- Assists with tax return assembly.
- Assist with social functions and planning.
- Other duties as assigned or as needed.

**Qualifications**:

- Education:_
- A post-secondary education in business administration is an asset
- Business related courses would be beneficial but not necessary
- Experience:_
- Minimum 3 years’ experience working in an administrative assistant position preferred
- Skills and Knowledge:_
- Microsoft Word and Excel
- Data entry
- Employ strong prioritization skills and a sense of urgency
- Detail orientated
- Strong problem-solving skills
- Self-starter with a high level of organizational and time management skills
- Excellent verbal & written communication skills

What We Offer:

- A total compensation package that includes competitive wages, health and dental benefits, a group RRSP with matching contribution, Firm sponsored social events and professional development assistance.
- Association with a Firm known for expertise, superior work quality, and a history of strong client relationships.
- Growth opportunities for those interested.
- A culture based on collaboration and a sense of community.

The statements contained in this document are intended to describe the general nature and level of work being performed by an employee assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to make reasonable additions or changes to the duties of the position at any time.

We are committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise Human Resources if you require any accommodation.

Pettinelli Mastroluisi LLP is an Equal Opportunity Employer.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Work Location: In person

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The Administrative Assistant for Medical Affairs is a highly organized and motivated individual who provides administrative and coordination support to the Medical Affairs Office and Medical Affairs Leadership. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple...

  • Administrative Assistant

    3 days ago

    Hamilton, Canada McMaster University Full time

    At McMaster our purpose is the discovery, communication, and preservation of knowledge. Ranked as one of the world’s top 75 universities, McMaster University is known for teaching and research excellence and our research strength is one of our most prized assets. We’re home to some of the best minds and laboratories in the country, with research income...

  • Administrative Assistant

    7 days ago

    Hamilton, Canada CBI Health Full time

    As an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout the Hamilton and surrounding area. This position is based in our Hamilton office and is a full-time position working with a great team. **PRIMARY DUTIES** As an...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

    **Position Details**: **Posting #**: 29693 **Department**:St. Joseph's Healthcare Foundation **Employee Type**:Temporary, Full Time **If Temporary, Number of Weeks**:14 months **Union**:Non-Union **Openings Remaining**:1 **Schedule**: **Work Days**: Monday to Friday **Time of Day**: Days **Shift**: 7.5 hour **This position may be scheduled at any of the...

  • Administrative Assistant

    2 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** - Monday-Friday 8:30 am-4:30 pm **Education Level** - Post-secondary education or equivalent experience - Office administration and financial management training **Career Level** - 5 years of experience in providing a full range of executive support to senior leader or administrator (preferably in a post-secondary educational setting) -...

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Mandeville Private Client Inc. Full time

    Company DescriptionMandeville Private Client Inc., a member of the Mandeville group of companies, is committed to delivering exceptional personal service and high-quality financial products. Dedicated to client success, Mandeville adopts a transparent and professional approach to wealth creation, offering traditional investment products alongside private and...

  • Administrative Assistant

    3 days ago

    Hamilton, Canada Hamilton Diocese Full time

    Administrative Assistant - Chancery Office **About the Job**: The Roman Catholic Diocese of Hamilton, established in 1856, is the second largest diocese in English speaking Canada and serves the needs of more than 626,000 Roman Catholics, throughout Southwestern Ontario. Reporting to the Chancellor’s Office, the Chancery Office in Hamilton is looking for...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Canada DBK Accounting Professional Corporation Full time

    Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative support and managing client contact in a small professional service environment in our Hamilton Office. As the first point of contact when entering the office or calling in by phone, the Administrative Assistant will be an integral part of client...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada White Pine Waste Services Inc. Full time

    Company DescriptionWhite Pine Waste Services Inc., serving the Golden Horseshoe region, has established a strong reputation in waste management, catering to industrial, residential, scrap metal, and hazardous material needs. With decades of experience and numerous satisfied customers, the company is committed to environmental responsibility and achieving...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Canada First Onsite Full time

    **First Onsite** is seeking to hire a full time **Administrative Assistant** to manage the life cycle of construction job files from initiation through to receipt of payment. Are you a get-it-done, can-do person? If so, read on! This Administrative Assistant position comes with a **competitive salary** and a typical schedule of **Monday-Friday**. We also...