Administrative Assistant

2 weeks ago

Calgary, Canada Spruce It Up Garden Centre Full time

**Job Summary**:
**Key Responsibilities**:
**1. Office Administration**:
Schedule appointments for the estimator, and coordinate with field crews.

Maintain accurate records of work orders, invoices, and customer information.

Manage office supplies and ensure the workspace is organized.

**2. Customer Service**:
Serve as the first point of contact for clients, providing professional and friendly assistance.

Handle client questions, concerns, and scheduling changes promptly.

Follow up with client’s post-service to ensure satisfaction.

**3. Scheduling & Coordination**:
Coordinate schedules for plant health care.

Track job progress and ensure timely project completion.

Communicate with clients and crews regarding weather delays or other changes.

**4. Financial & Record Keeping**:
Assist with invoicing, billing, and processing payments.

Maintain accurate job records, contracts, and insurance documents.

Support payroll preparation by providing relevant data (hours worked, job completion, etc.).

**5. Compliance & Safety Support**:
Ensure all permits, licenses, and insurance documents are up to date.

Maintain safety records and assist in scheduling training or safety meetings as needed.

**Qualifications**:
High school diploma or equivalent (degree preferred).

2+ years of administrative experience (experience in construction, landscaping, or tree services a plus).

Strong organizational and multitasking skills.

Excellent verbal and written communication abilities.

Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling software.

Ability to handle a fast-paced environment and prioritize tasks.

Knowledge of basic accounting and invoicing systems (QuickBooks experience is a plus).

**Key Competencies**:
Customer-focused with strong problem-solving skills.

Attention to detail and accuracy.

Ability to work independently and as part of a team.

Strong time management and organizational skills.

**Benefits**:
Competitive pay

Paid time off and holidays

[Medical, dental]

RRSP plan after 6 months

Opportunities for growth and advancement

**How to Apply**:
Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- RRSP match
- Store discount

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

**Language**:

- Mandarin (preferred)

Work Location: In person

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