Administrative Assistant

2 weeks ago

Langley, Canada PWTransit Full time

**Administrative Assistant**

Are you looking for a job that is both interesting and varied day-to-day? Is being organized one of your best qualities? PWTransit Canada is expanding its operations to the City of Langley, BC. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant.

As the Administrative Assistant, you will play a crucial role in supporting the daily operations at our new location. The role is tailor-made for an administrative professional with a focus on customer service and passenger satisfaction.

This is a full-time position (40 hours per week), Monday through Friday. Exact shift times will be determined based on operational needs.

**Compensation**:$26.00 to $28.00 per hour

**Responsibilities**:

- Answer main transit service phone line to field inquiries, customer compliments/complaints, act as the first point of contact for all visitors, and act as backup for accessible transit booking service
- Maintain an employee schedule and daily dispatch, coordinate with management to approve employee days off and shift changes
- Enter daily payroll, respond to payroll and benefits inquiries from employees, and act as a liaison between payroll department and employees
- Use web-based fleet software to create reports, input maintenance costs, verify technician time and backup for parts ordering
- Process invoices, prepare expense reports, review financial statements
- Monitor budget for, and order, office supplies when needed
- Administrative duties such as coordinating any social media, providing written content (articles, photos) and memos, and maintaining physical files, electronic files, binders and records
- Schedule, facilitate and record safety meetings including Joint Occupational Health & Safety Meetings
- General office duties as required

**Qualifications**:

- Completion of a post-secondary diploma in Office or Business Administration
- Minimum 2 years of experience in a similar role preferred
- Ability to display confidence and assertiveness, being able to take control of difficult situations
- Effective time management with the ability to prioritize the workload and juggle different time-sensitive projects
- Ability to display maturity and honesty and be trusted with confidential information
- Customer service focus
- Exceptional writing/reporting, scheduling, and research skills
- Proficient in Microsoft Office
- Knowledge of accounting and previous dispatch experience considered an asset

**Job Types**: Full-time, Permanent

Pay: $26.00-$28.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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