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Administrative Assistant

3 weeks ago

Langley, Canada MSALABS Inc. Full time

Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys providing exceptional customer service.

Responsibility:

- Core administrative responsibilities including data entry, filing, photocopying, manage incoming and outgoing mail, and creating letters and memos.
- Create purchase orders and place orders with suppliers.
- Request quotes from suppliers.
- Tracking delivery dates on orders.
- Receive orders, organize, scan and file packing slips.
- Match packing slips to approved purchase orders along with AP invoices.
- Answer and direct incoming phone calls.
- Greet and re-direct customers and couriers.
- Ensure all guests sign-in, have a visitor pass, and are accompanied by astaff member.
- Prepare, receive, and distribute mail/faxes.
- Update and distribute in-house phone list as required.
- Maintain appearance of reception, front lobby and boardroom area.
- Maintain office supplies.
- Maintain inventory list for office and laboratory supplies.
- Maintain and create excel spreadsheets.
- Support the logistics department when required.
- Organizes freight quotes and shipments.
- Coordinate site events when required.
- Accounting admin support including accounts payable, and accountsreceivable.
- Book flights and accommodations
- Participate, when requested in department and health and safetymeetings.
- Participate, when requested in internal and external audits.
- Keeps work area clean, neat, and organized.
- Other responsibilities as assigned.

Qualifications:

- Previous experience in an administrative role is preferred
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and excellent organizational skills
- Ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Knowledge of dental office procedures is a plus
- Familiarity with phone systems and customer service principles
- Data entry experience is preferred

If you are a motivated individual with strong administrative skills and a passion for providing exceptional support, we would love to hear from you. Join our team as an Administrative Assistant and contribute to the success of our organization.

**Salary**: $22.00-$24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Ability to Commute:

- Langley, BC (required)

Work Location: In person