Administrative Assistant

5 hours ago

Langley, Canada Maple Reinders Full time

**Job Description**:
**Administrative Assistant**

We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team

The Administrative Assistant assumes a wide range of responsibilities including, but not limited to:

- ** Understand and anticipate priorities and needs of the Regional Manager, Operations Manager(s) and Project Management Team and provide effective and timely confidential support.**:

- ** Schedule meetings and assist in calendar management.**:

- ** Manage the calendar and identification of key correspondence.**:

- ** Organize management meetings including event logistics, catering, travel, and meeting materials.**:

- ** Prepare and circulate memos, letters and reports.**:

- ** Support Publications Department for Civil-related pursuits and initiatives, including assisting with preparation of tender documentation.**:

- ** Assist in the orientation and project onboarding of new personnel.**:

- ** Routine correspondence to Owner, Engineer, Sub-Trades and Suppliers in co-operation with the Project Manager.**:

- ** Assist with the management of and tracking of our QA / QC program.**:

- ** Track progress and productivity rates.**:

- **Compile, develop and submit all project billings to the customer**:

- **Compile, organize and manage project operations & maintenance (O&M) manuals**:

- **Supports the team with other duties as required.**

This role will require an experienced Administrative Assistant with the following:

- ** Minimum Grade 12 education.**:

- ** Related administrative experience in construction would be an asset**:

- ** Minimum 5 years’ experience in an administrative support role.**:

- ** Ability to use/learn industry specific software programs.**:

- ** Exceptional communication skills, both verbal and written**:

- **Able to work under pressure and effective at multitasking**:

- **A dedicated team player with excellent interpersonal skill**:

- **Ability to handle multiple projects at the same time with excellent follow-up skills**:

- **Detail oriented, with excellent organizational skills**:

- ** Experience with ISO 9001:2015 or other Quality Management Systems would be an asset**:

- ** Valid driver’s license.**

**Benefits (Full-Time Salary)**
- Competitive Salaries
- Weekly Pay
- Group Health Insurance Plan (Extended Medical, Dental & Health Care Spending Account)
- Registered Retirement Savings Plan (Employer Matching)
- Regular Performance Reviews & Yearly Salary Review
- Life Insurance and LTD Group Insurance
- Short-Term & Long-Term Disability Coverage
- Discretionary Bonuses & Profit Sharing
- Reward System (Maple Points)
- Discount Programs & Memberships
- Employee Assistance Program
- Growth Opportunities
- On-Site Parking
- On-Site Gym Facility

If you would like to be part of our continued success, please submit your resume and cover letter.
- Thank you for your interest in a career with Maple Reinders. Only those selected for an interview will be contacted._**_
No agency calls please._**

**_
People, Passion, Performance_

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