Planning Administrative Assistant

The Township of Adjala-Tosorontio seeking a full-time permanent Planning Administrative Assistant.

The Township is located north of the GTA, at the southwest border of Simcoe County with a population of 11,000 residents and offers rural living with proximity to urban amenities.

**Position Summary**:
**Duties & Responsibilities, but not limited to**:

- Prepares, circulates, and files circulation notices to the public, internal departments and external agencies. Receives and files all comment requests and submissions related to Planning Act circulation.
- Prepares passing and adoption notices and explanatory notes for Zoning By-law and Official Plan amendments for public notification.
- Prepares zoning compliance reports for property transactions by ensuring timelines are met, collecting required fee for request, and by analyzing relevant information collected from Chief Building Official and Fire Department as well as any earlier zoning compliance reports issued by the Township.
- Completes zoning compliance reviews for a variety of processes including site plans, real estate inquiries, building permits and business licences.
- Reviews and prepares municipal records searches (i.e. building/zoning compliance letters, Freedom of Information requests) upon request from external clients such as law offices, planning consultants, property owners, etc. through research of digital and physical property information files.
- Prepares, organizes and maintains Planning Department records according to file management system.
- Provides administrative support to the Building and By-law Departments as needed.

**Qualifications, Skills, Knowledge, Abilities**:

- Completion of, or enrollment in, post secondary education in Planning, Geography or related field or equivalent combination of practical training and education.
- Eligibility for membership with Canadian Association of Certified Planning Technicians, or the Ontario Professional Planners Institute, or the completion of OACA Primer on Planning course or willingness to obtain the Accredited Secretary-Treasurer (ACST) designation, the Ontario Association of Consent Authorities an asset.
- Minimum 1-year related experience in municipal Planning Department.
- Working knowledge of TOMRMS (The Ontario Municipal Records Management System) an asset.
- Knowledge of Committee of Adjustment process, municipal administration process, particularly planning administration and of the Planning Act, Official Plans, and Zoning By-Laws an asset.
- Ability to multi-task, cope with interruptions and work under pressure to meet frequent deadlines.
- Exercise discretion when handling confidential information.
- Possess high level of initiative and ability to work independently, as well as part of team.
- Excellent analytical, communication, conflict resolution, customer service and organizational skills.
- Ability to occasionally attend after-hours Council/Committee meetings.

Annual Salary: $50,250 - 62,826 (2025 rate). Based on a 35-hour workweek.

The Township offers a comprehensive benefits package, enrollment to OMERS pension plan, Employee & Family Assistance Program, paid personal and sick days.
- The Township of Adjala-Tosorontio is an Equal Opportunity Employer, committed to diversity and inclusivity in employment for a barrier-free workplace. Accommodations are available for all parts of the recruitment, selection &/or assessment process. Applicants need to make their needs known in advance to Human Resources. Personal information collected through the recruitment process will be used solely to determine eligibility for employment and handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act. We thank all those who apply, but only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

Pay: $50,250.00-$62,826.00 per year

**Benefits**:

- Casual dress
- Company pension
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Tuition reimbursement
- Vision care

Work Location: In person

Application deadline: 2025-08-25