Building Administrative Assistant

The Township of Adjala-Tosorontio is seeking a full-time, permanent **Building Administrative Assistant.**

The Township of Adjala-Tosorontio is located north of the GTA, at the southwest border of Simcoe County with a population of 11,000 residents and offers rural living with proximity to urban amenities.

**Position Summary**:
**Duties & Responsibilities, but not limited to**:

- Assists department staff with scheduling and coordinating inspection schedules with applicants, contractors, and developers; prepares department staff with property information
- Prepares statistical information and reports and submits to the Finance department, MPAC, the County and other agencies as required
- Drafts and updates department content for checklists and forms, administrative procedure manuals, website, digital media and brochures as needed
- Maintains all department paper and electronic records including but not limited to reports, plans, files, permits, orders, correspondence and related materials as required
- Replies to building compliance requests from lawyers and responds to the public for copies of surveys, service records, septic records and any other information, documentation or requests available to the public directly through the department
- Receives complaints of illegal construction from the public or staff; creates a digital complaint file when no record of a permit for a complaint exists; assists with maintenance of complaint files; creates orders; prepares and sends registered mail pertaining to orders/complaint investigations
- Coordinates the sewage system re/inspection program per the Building Code
- Undertakes special projects as assigned; conducts research as required and prepares reports

**Qualifications, Skills & Abilities**:

- Post secondary education in Business Administration, Construction, Architecture or a related field or equivalent in training, education and experience
- Minimum 2 years related experience in an administrative or customer service role preferably in a municipal office setting
- Completion of Municipal Administration Program an asset
- Experience with permit tracking software and procedures related to building/by-law enforcement procedures an asset
- Familiarity with Building Code Act, the Ontario Building Code, Planning Act, and municipal zoning by-laws an asset
- Excellent computer skills with proficiency in MS Office; proficiency in GIS an asset
- Superb communication, customer service and interpersonal skills, with ability to deal courteously and effectively with all levels of staff, contractors, developers, outside agencies, lawyers, and the public; discretion and good judgment when handling confidential/sensitive information
- Sound conflict resolution, analytical, problem solving, research, multi-tasking and organizational skills
- Highly motivated to work both independently with mínimal direction and in a team environment
- Provide satisfactory Criminal Record Check

Annual Salary Range: $47,850 - $59,807 (2024 rates) based on a 35-hour workweek.

The Township offers a comprehensive benefits package, enrollment to OMERS pension plan, Employee & Family Assistance Program, paid personal and sick days.
- The Township of Adjala-Tosorontio is an Equal Opportunity Employer, committed to diversity and inclusivity in employment for a barrier-free workplace. Accommodations are available for all parts of the recruitment, selection &/or assessment process. Applicants need to make their needs known in advance to Human Resources. Personal information collected through the recruitment process will be used solely to determine eligibility for employment and handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act. We thank all those who apply, but only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

Pay: $47,850.00-$59,807.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person