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Office Coordinator, Part Time

2 weeks ago

Peterborough, Canada Compass Group Full time

**Working Title**:Office Coordinator, Part Time
**Employment Status**: Part-Time
**Starting Hourly Rate**: 20.00
**Address**:151 Lansdowne St W Peterborough ON K9J1Y4
**New Hire Schedule**:2-3 Days a week - Depending on Operational Needs

You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees.

You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between - doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward

**Why work with Levy Canada?** Operating in over 200 locations across North America, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences at arenas, convention centres, entertainment venues and more.

From suites and concessions, to high-profile events, we are passionate about delivering the most memorable food and beverage experiences for our partners and guests.

**Job Summary**:
**How you will make an impact**:
You will be responsible for ensuring that office operations run smoothly and efficiently.

**As an Office Coordinator, you will**:

- Provide a high level of customer service, including answering guest catering enquiries, working collaboratively with chefs to suggest new menu options, entering orders into CaterTrax, communicating last-minute orders to managers/chefs
- Learn and manage CaterTrax software
- Learn basic back-end management of DineOnCampus.ca (pictures, hours of operations, etc.)
- Manage social media accounts, including Facebook, Twitter, and Instagram, using Hootsuite
- Track and follow up on catering A/Rs
- Enter sales and purchasing data into Orbit and prepare reporting for brands such as Subway, Pizza Pizza, Tim Hortons, etc.
- Track and record all purchase invoices to ensure weekly entry to meet deadline
- Copy, file and courier weekly accounting information
- Submit weekly data before the deadline
- Support unit managers during special functions, vacation coverage and financial processing (deposit reconciliation, banking, etc.)
- Reconcile POS/voids, etc.

**About you**:

- 3+ years’ experience in an administrative support role
- Prior experience managing social media: Instagram, Facebook, Twitter
- Ability to communicate effectively and in a professional manner with all levels of guests, associates and the public
- Must be detail oriented, analytical, and persistent to tackle challenges and develop effective solutions
- Team player with a natural ability to multitask amidst changing priorities
- Self-driven and results-oriented with the ability to function well within a fast-paced, demanding environment
- Excellent organizational and written and verbal communication skills
- Knowledge of POS systems is an asset