Administrative Assistant

2 weeks ago

Greater Sudbury, Canada BESTECH Full time

Your Role as Administrative Assistant & Accounting Support

We are seeking a dedicated and organized Administrative Assistant & Accounting Support to join our team. This role is crucial in ensuring smooth day-to-day operations by providing comprehensive administrative, reception, and accounting support. The position involves facility coordination, office supply and PPE ordering, vendor management, and employee service requests, along with supporting accounts payable, invoice processing, and travel booking. As a key point of contact for employees, visitors, and external partners, you will play a vital role in maintaining an organized and efficient office environment.

Your Key Accountabilities
- Office Coordination & Administrative Support- Act as the primary receptionist, answering and directing phone calls and greeting visitors.- Manage incoming and outgoing mail, deliveries, and office supply orders, including PPE.- Assist with facility coordination, ensuring boardrooms, common areas, and office spaces are maintained.- Handle employee service requests, including purchasing supplies and coordinating office services.- Collect payments for employee events, maintain petty cash, and assist with event coordination.
- Accounting Support-
- Maintain the electronic filing system, as well as permanent records.- Process vendor invoices and Visa reports from company cardholders.-
- Create and manage purchase requisitions (Preqs) and purchase orders (POs) for various office and project-related expenses.- Post and review contractor invoices and timesheets before approval.- Create new vendor and customer accounts in the system.
- Travel & Logistics Coordination- Monitor the travel request inbox, booking hotels, vehicle rentals, and flights according to company guidelines.- Create purchase requisitions (Preqs) for travel expenses and ensure accurate project allocation.- Send travel confirmations, track expenses, and maintain organized travel records.

**Qualifications**:

- Diploma or Certificate in Accounting, Business Administration, or a related field.
- 2 or more years of experience in an administrative, office coordination, or accounting support role.
- Experience with accounts payable, purchase orders, and invoice processing.
- Familiarity with corporate travel booking and expense tracking is considered an asset.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and accounting software.
- Strong organizational and time management skills, with the ability to manage multiple conflicting priorities.
- High level of attention to detail in accounting and administrative tasks.
- Ability to handle confidential information professionally.
- Strong customer service skills for assisting employees, vendors, and visitors.

BESTECH is committed to providing employees with compensation that is market-aligned and based on previous experience. Through mentorship, training, and career development programs you will have an opportunity to enhance your skills and compensation. Additionally, we offer a comprehensive benefits package, including 100% employer-paid benefits, RRSP Matching, Profit-Share, paid vacation, and wellness days.

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