Sales and Event Coordinator

**Overview**:
We are seeking an experienced sales and in-house event coordinator.

**Key Responsibilities**:

- **Sales Generation**:

- Identify and target key market segments to generate leads for events like conferences, weddings, meetings, and social gatherings.
- Conduct site tours of the hotel facilities, highlighting features and capabilities to potential clients.
- Develop and maintain relationships with local businesses, event planners, and associations to source new leads.

**Event Planning and Coordination**:

- Create detailed event proposals outlining event details, pricing, and catering options based on client requirements.
- Manage event contracts, ensuring all terms and conditions are clearly defined and adhered to.
- Coordinate with various hotel departments (catering, banquet, front desk, maintenance) to ensure seamless event execution.
- Monitor event timelines and budgets, addressing any potential issues proactively.

**Client Management**:

- Provide excellent customer service throughout the event planning process, addressing client inquiries and concerns promptly.
- Regularly communicate with clients to keep them updated on event details and progress.
- Conduct post-event follow-ups to gather feedback and maintain relationships for future business.

**Administrative Tasks**:

- Maintain accurate records of event bookings, client information, and sales data in the CRM system.
- Complete invoicing and ensuring transactional accuracy.
- Prepare sales reports and presentations to track performance and identify sales opportunities.
- Completing invoicing and payment followup.

**Required Skills**:
**Strong Communication Skills**: Excellent verbal and written communication to effectively interact with clients, vendors, and internal teams.

**Salesmanship**: Ability to build rapport, negotiate contracts, and close deals.

**Organizational Skills**: Efficiently manage multiple events simultaneously, prioritize tasks, and meet deadlines.

**Attention to Detail**: Ensure accuracy in event planning, contracts, and client information.

**Customer Service Focus**: Deliver exceptional service to clients throughout the event planning process.

Relevant Experience:

- Previous experience in hotel sales, event planning, or a related hospitality role.
- Knowledge of local event venues, vendors, and market trends.
- Proficiency in CRM software and Microsoft Office Suite.

Waring House Restaurant and Inn is a well-established country inn in Picton (Prince Edward County) Ontario. It enjoys an enviable record of customer satisfaction and loyalty. The company has many long-term employees who believe in the highest achievable level of excellence. They carry out their jobs with pride. The in has a pleasing rural setting and magnificent effort is made to maintain the property in keeping with the standards of service and hospitality. The property is open year-round and even a quiet winter season can be surprisingly busy with corporate events and regional happenings.

Departmental teams with hands-on managers work with the owners to maintain standards in all areas. A popular wedding venue, the inn also attracts corporate events and tourists visiting this popular region. There are 49 guest rooms, a banquet/meeting hall, a hands-on recreational cookery school, a popular pub, a dining room, and meeting spaces. We also have a lovely garden and outdoor dining patios. The in offers live music and seasonal events and has the reputation of being a local gathering place - a source of great pride to the owners and staff.

We provide equal opportunities to all employees and applicants for employment without regard to race, religion, colour, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, or veteran status.

**Job Types**: Full-time, Part-time

Pay: From $23.00 per hour

Expected hours: 25 - 40 per week

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Picton, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Event Sales: 2 years (preferred)

**Location**:

- Picton, ON (preferred)

Work Location: In person