Manager, Legislative Services/deputy Clerk

Permanent Full-Time - 35 hours per week

J0522-1976

Reporting to the Director, Administration Services/Clerk, this position manages the activities of the Administration Branch of the Clerks/Administration Services Department by managing the administration staff responsible for Records Management, Freedom of Information, Customer Service, Council Committees and Crossing Guards. This position assists the Clerk and, in their absence, performs the necessary statutory duties of the Municipal Clerk as defined in the Municipal Act and other acts of the Province of Ontario.

**Responsibilities**:
Attend all Council and Committee of the Whole Meetings, Public Meetings and Working Sessions (typically every 2nd Monday, starting at 6pm), including Closed Sessions to record resolutions, decisions and proceedings, and provide procedural advice when required. Conduct follow up after the meetings.

Ensure timely and accurate preparation of agendas, Mayor’s Notes, minutes and by-laws for Council, Committee of the whole regular, special and “closed” Meetings and Public Meetings with the use of the electronic agenda. Determine the content and prepare wording for recommendations for agendas based on predetermined policies and procedures.

Responsible for ensuring all Freedom of Information requests and/or appeals are responded to in accordance with applicable legislation.

Perform all Statutory duties as required including those of the Clerk in the Clerk’s absence and/or as delegated.

Implement, maintain, and administer all electronic agenda/minute programs and process and provide training and assistance to new and existing staff as required.

Act as Deputy Returning Officer in the administration and management of the Municipal Elections.

Supervise and manage the front desk Customer Service operations and Crossing Guard services, including recruitment, performance, training and development of 4 full-time staff (Customer Service, Records Management, Legislative Assistant) and 3 casual part-time Customer Service Representatives, as well as 35 Crossing Guards.

In collaboration with the Director, develop Branch budgets and ensure the Branch performs within budget targets.

**Qualifications**:
Requires a Degree in Public or Business Administration or related field.

Completion of the Municipal Administration Program/CMO designation is preferred.

Requires 5-7 years of experience in the Clerk’s Office of a municipality, including a minimum of 3 years of management/supervisory experience.

Experience in a Call-Centre environment would be an asset.

Knowledge of customer service and/or -Call Centre environment, including handling cash, collecting money, balancing floats, deposits and EFT’s.

Proficiency required in Microsoft Office, electronic agenda software, systems and processes and internet research. Experience with Great Plains and Perfect Mind would be considered an asset.

Must have thorough knowledge of the workings of municipal government with a well-developed ability to interpret policies and regulations of the Municipal Act, Municipal Elections Act, MFIPPA, municipal by-laws, and other legislation relevant to the position. Requires a thorough understanding of election processes and systems.

**Salary**: $97,179.90 - $121,456.27, plus full benefits and pension plan

To apply, please submit a cover letter, resume and copies of the required credentials (diploma, training, certificates, etc) by June 28th.

We thank you for your interest; however, only those selected for an interview will be contacted.

**Please note**: The Town of New Tecumseth has implemented a mandatory COVID-19 vaccination policy for all employees. All new hires are required to be fully vaccinated. Any questions regarding mandatory COVID-19 vaccination can be sent to Human Resources.

The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.