Administrative Assistant

**People Behind Power - Are you ready to be that person for our Canadian organization that has also been a Great Place to Work® (GPTW) Certified organization for the second year in a row??**

If you are looking to grow your career in Human Resources by digging your hands in various aspects of people and culture in a fun & diverse culture then this is the job for you.

A leader in technology and innovation, Southwire Company, LLC is one of North America’s largest wire and cable producers. Southwire and its subsidiaries manufacture building wire and cable, metal-clad cable, portable and electronic cord products, OEM wire products and engineered products. In addition, Southwire supplies assembled products, contractor equipment and hand tools. We are proud to offer competitive compensation, employee benefits, tuition reimbursement, and unlimited growth opportunities. Our nearly seven decades of progressive growth can be attributed to our determination to developing innovative systems and solutions, exercising environmental stewardship and enhancing the wellbeing of our communities. How will you power what’s possible?

Come join us, the largest wire & cable manufacturer in North America
- Title: Office/Executive Assistant
- Reporting Manager: President, Southwire Canada
- Hours of work: 8:30 - 5pm daily (Monday to Friday in the office)
- Location: Mississauga Cancross Office is primary, functional support of Mississauga CSC.

**Southwire Job Description**:
**Primary Functions**

**Canadian Leadership Team (CLT)**
- Supporting the President on day to day functions and managing their calendar and travel.
- Managing of CLT travel and expenses; makes travel reservations, offers competitive options, car service, restaurant reservations, etc. Expenses to be completed and sent for approval one week after receiving monthly BMO invoice.
- Administrative support within the CLT functional areas as per the priorities of the business determined by direct manager

**Front Reception at Cancross Office**:

- The first point of contact to create an experience for Southwire visitors and guests; managing meeting set up in conjunction with meeting hosts. This may include:

- Customers of Southwire - set up, and clean up
- Vendors - Schedule, liaise, and manage outcome- Meeting coordination and set-up

**Office Management for Cancross and Mississauga CSC**
- Ensure the kitchen, board rooms and office shared areas are maintained, clean and organized; ensure lights and televisions are off in shared spaces at the end of each day
- Ordering and maintaining inventory of all office supplies, coffee, snacks and other various items in an efficient manner and within budget
- Facilitate all catering requests for internal and external meetings as per budget (maintain list of preferred vendors and rates)
- Work with property management for building maintenance issues
- Oversee contract and price negotiations as per budget with office vendors and providers; source out preferred suppliers and obtain price quotes for office enhancements and projects
- Execute and manage all office procurement, and invoicing for AP vendors for on time payment
- Send and receive incoming/outgoing parcels and corresponding supplies
- Building alarm access codes and setup as required

**IT Coordination**
- Manage in-house IT inventory (laptops, monitors and accessories)
- Coordinate offsite IT calendar
- Manage Canadian Cell phone program in collaboration with IT

**Committees & Administration**
- Shared Services member of SWC Social Committee - assist in planning and execution of company social events within budget
- Joint Health and Safety Committee Lead, and Chief Fire Warden
- Organize miscellaneous collateral for office, which may include: employee and customer gifts, flowers, cards, etc.

New Hire coordination and onboarding in partnership with People & Culture and Hiring Manager.- All other responsibilities as required by direct manager and Leadership

Other duties as assigned.**Competencies**:

- Nimble Learning- Customer Focus- Plans and Aligns- Collaborates- Balances Stakeholders- Action OrientedSouthwire is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.