Administrative Assistant

1 week ago

Kingsville, Canada Melo LLP Full time

Melo LLP is searching for an experienced **Administrative Assistant **to fill a permanent role within our Corporate Headquarters in Kingsville, ON. If you possess three or more years of current experience working in a busy professional setting, and are looking to build your career, this could be the role for you.

Serving as the Administrative Assistant, you will have a hand in managing administrative and office support duties. You will directly with two Partners and have daily dealings with accountants and other support staff.

**Responsibilities will include the following**:

- Daily administrative and scheduling support to management
- Formatting and assembling electronic or paper financial statements according to the firms’ standards
- ensuring a high level of accuracy and attention to detail
- Collating corporate and personal tax packages
- Managing client files, both paper and electronic
- Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk
- Providing billing support using internal systems including preparing of client invoices, as well as following up with A/R’s in a timely manner
- Maintaining and updating clientele information
- Processing of payments
- credit card, debit, and e-transfers
- Organizing and maintaining office and lunchroom
- Staying up to date on the ordering of office supplies and maintaining office equipment as needed
- Undertake special projects and activities as required
- Other duties assigned as necessary

**Requirements**:

- Post-Secondary Education in Office administration or minimum of 3 years of experience in an administrative role
- Experience working within a busy professional setting is an asset
- Able to work in a fast-paced environment multitasking
- Professional presence, with high level of tact and diplomacy skills
- Superior organizational and time-management skills
- Excellent customer service and inter-personal skills
- Excellent ability to work independently or within a dynamic team setting
- Highly attentive to detail and quality
- Demonstrated knowledge of office procedures and manual/electronic filing systems
- Advanced skills in MS Office, specifically with Outlook, Word, and Excel

**Additional Information**:

- Availability to work overtime as required
- Knowledge of accounting processes is an asset
- This role is a full-time in person role and hybrid is not available
- Salary negotiable based on experience, plus benefits, and RSP matching program

Melo LLP is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. Accommodation requests will be permitted to those that request assistance during our entire hiring process.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Disability insurance
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Kingsville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 3 years (required)
- Administrative experience: 3 years (required)

**Language**:

- English (required)

Work Location: In person

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