Administrative Assistant/receptionist

2 weeks ago

Burlington, Canada CIMA+ Full time

**Company Description**
Welcome to a commitment to sustainable development you can relate to.

Welcome to people with an inspiring vision of the future and challenge seekers.

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.

Welcome to CIMA+

CIMA+’s Transportation team have created a reputation for excellence within the transportation sector by successfully delivering thousands of projects over the past 30 years. Our talented engineers can lead any type of project, regardless of its complexity and scale. The team draws on a reservoir of diverse experience that includes planning, design, inspection, construction management, and infrastructure reconstruction in both rural and urban environments. We take a wholistic approach to transportation projects that minimizes the environmental footprint, promotes sustainable growth, and supports resilient communities. Our innovative solutions integrate all modes of transportation, so motorists, pedestrians, and cyclists co-exist safely and travel efficiently. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world

This is a part-time or casual position.

**Primary Responsibilities**:
**Reception & Client Service**
- Greet and welcome visitors and clients professionally
- Receive and distribute courier and mail deliveries
- Maintain a clean and presentable reception area, and overall office space (e.g. boardrooms)
- Coordinate and schedule conference rooms, including ordering lunches and preparing beverages when required (both onsite and offsite meetings)
- Manage security fobs
- Assist with daily staff workstation assignments
- Assist with new staff introduction and setup
- Answer and screen telephone calls or forward them as appropriate

**General Office Administration**
- Ensure kitchen and coffee areas are stocked and kept tidy
- Order and manage office supplies through external vendors
- Prepare and format documents such as letters, memos, and engineering specifications
- Perform general clerical duties including petty cash handling and processing invoices to the finance department
- Coordinate with Building Management for general maintenance and repair needs in the office

**Qualifications**
- Previous experience in an administrative or receptionist role (preferably in a professional office environment)
- Friendly and positive demeanour with strong interpersonal skills
- Proactive, adaptable, and able to take initiative
- Excellent organizational and time management skills
- Strong verbal and written communication abilities
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Teams, and SharePoint
- Ability to manage multiple priorities while maintaining high attention to detail
- Demonstrated ability to work independently and as part of a collaborative team

**Additional Information**

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.

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