Administrative Assistant/receptionist

7 days ago

Burlington, Canada CIMA+ Full time

**Company Description**
Welcome to a commitment to sustainable development you can relate to.

Welcome to people with an inspiring vision of the future and challenge seekers.

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.

Welcome to CIMA+

CIMA+’s Transportation team have created a reputation for excellence within the transportation sector by successfully delivering thousands of projects over the past 30 years. Our talented engineers can lead any type of project, regardless of its complexity and scale. The team draws on a reservoir of diverse experience that includes planning, design, inspection, construction management, and infrastructure reconstruction in both rural and urban environments. We take a wholistic approach to transportation projects that minimizes the environmental footprint, promotes sustainable growth, and supports resilient communities. Our innovative solutions integrate all modes of transportation, so motorists, pedestrians, and cyclists co-exist safely and travel efficiently. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world

This is a part-time or casual position.

**Primary Responsibilities**:
**Reception & Client Service**
- Greet and welcome visitors and clients professionally
- Receive and distribute courier and mail deliveries
- Maintain a clean and presentable reception area, and overall office space (e.g. boardrooms)
- Coordinate and schedule conference rooms, including ordering lunches and preparing beverages when required (both onsite and offsite meetings)
- Manage security fobs
- Assist with daily staff workstation assignments
- Assist with new staff introduction and setup
- Answer and screen telephone calls or forward them as appropriate

**General Office Administration**
- Ensure kitchen and coffee areas are stocked and kept tidy
- Order and manage office supplies through external vendors
- Prepare and format documents such as letters, memos, and engineering specifications
- Perform general clerical duties including petty cash handling and processing invoices to the finance department
- Coordinate with Building Management for general maintenance and repair needs in the office

**Qualifications**
- Previous experience in an administrative or receptionist role (preferably in a professional office environment)
- Friendly and positive demeanour with strong interpersonal skills
- Proactive, adaptable, and able to take initiative
- Excellent organizational and time management skills
- Strong verbal and written communication abilities
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Teams, and SharePoint
- Ability to manage multiple priorities while maintaining high attention to detail
- Demonstrated ability to work independently and as part of a collaborative team

**Additional Information**

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.

  • Receptionist/administrative Assistant

    2 days ago

    Burlington, Canada Lakefront Family Dental Full time

    **Job Title**: Dental Receptionist/Administrative Assistant **(Maternity Leave Coverage)** **Location**: Lakefront Family Dental - Burlington, ON **Term**:July 2025 - September 2026** **Schedule**: - **Alternating Mondays**: 9:00 AM - 6:00 PM - **All Tuesdays**: 9:00 AM - 6:00 PM - **All Wednesdays**: 9:00 AM - 6:00 PM - **All Thursdays**: 9:00 AM - 4:00...

  • Receptionist/administrative Assistant

    5 days ago

    Burlington, Canada Crossroads Christian Communications Inc. Full time

    **Crossroads Christian Communications Inc. **is looking for a highly relational, professional, administratively strong, and service-oriented individual to join our dynamic team, representing Crossroads in the full-time permanent position of **Receptionist/ Administrative Assistant** This key support position exists to provide friendly and helpful service to...

  • Front Desk Receptionist/administrative Assistant

    12 hours ago

    Burlington, Canada Lakewest Ford Lincoln Full time

    **Job Overview** **Responsibilities** - Greet and assist clients and visitors in a professional manner. - Manage incoming calls through a multi-line phone system, ensuring effective communication. - Schedule appointments and manage calendars for staff members. - Perform data entry, filing, and clerical duties to support office operations. - Maintain...

  • Receptionist/administration

    1 week ago

    Burlington, Canada Yvon Building Supply Full time

    **About us**: Yvon Building Supply is the #1 destination for construction supplies in Ontario. Yvon Building Supply proudly holds the title of gypsum specialty dealer (GSD) and works closely with Drywall contractors, Builders, General contractors and homeowners across Ontario. Our company takes pride in top-quality products and does not compromise on quality...

  • Medical Receptionist/Administrative Assistant

    4 days ago

    Burlington, ON LS R, Canada Lakeside Psychological and Educational Services Full time

    Medical Receptionist/Administrative Assistant (part-time)Lakeside Psychological and Educational Services; we are a busy clinical psychology practice focused on therapy, educational psychology, and psychoeducational services. We are seeking an Administrative Assistant to join our team. This role is central to ensuring smooth day-to-day operations and...

  • Administrator/sales Support/receptionist

    2 weeks ago

    Burlington, Canada CAM Solutions Full time

    We are a dynamic manufacturing-based company looking for a highly motivated and skilled Administrative Assistant/Receptionist/Sales Support to join our team. As a small company, we work together to get things done. - **Responsibilities**: Keep track of our schedule and confirm appointments. Help customers with their inquiries and redirect calls when...

  • Administrative Assistant

    10 hours ago

    Burlington, Canada Hamilton Diocese Full time

    **Administrative Assistant** The Catholic Cemeteries of the Diocese of Hamilton is currently seeking a full-time Administrative Assistant to join our team at Holy Sepulchre Cemetery. This is an exciting and a great opportunity for a rewarding career in the bereavement industry. The position offers a competitive benefits package and a great work...

  • Medical Receptionist/administrator

    2 days ago

    Burlington, Canada One Vascular Full time

    **Job description** We are actively recruiting an experienced **Full-Time Medical Office Administrator **for our location in Burlington, ON **Medical Receptionist Job Responsibilities**: - Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts. - Welcomes patients and visitors in person or on the...

  • Dental Receptionist/assistant

    2 days ago

    Burlington, Canada Dentistry on Walkers Line Full time

    Our growing family owned practice is looking to hire a dental assistant AND receptionist to do dual jobs when needed. \ we are a growing practice looking for someone to join our team long term and help us grow. **Job Type**: Part-time **Salary**: From $24.00 per hour **Benefits**: - Dental care Flexible Language Requirement: - French not...

  • Dental Receptionist

    1 week ago

    Burlington, Canada Maple Dental Office Full time

    Our family and cosmetic dental practice serving Burlington is seeking a detail oriented and experienced Dental Receptionist to join our team full-time. The **Dental Receptionist**will play a key role in executing the day-to-day administration, leadership and coordination of the dental office. The person we are looking for loves to organize and implement...