Administrative Assistant

5 days ago

Vaughan, Canada IEDG18 Corp. Full time

**URGENTLY HIRING**

We are looking for a **full-time (and/or part-time), office administrator** to join our team. This role is entirely administrative; we are seeking someone who is highly organized and good with time management to help support our small, but busy, team of real estate agents.

**Tasks**
- Data entry, updating files and folders
- Virtual Office organization (Organizing and updating files in Google Drive, Gmail, Trello and Dropbox)
- Inputting and updating contact lists across online platforms (and merging lists, as required)
- Help to eradicate office inefficiencies (technology & organization based solutions)
- Review, prioritize, and organizing online correspondences
- Putting together effective marketing materials and posting them online
- Lead generation and conversion connected to marketing
- Ordering office supply inventory and marketing materials, as required
- Creating manuals and checklists to insure maximum service is provided

**Skills Required**:

- Basic understanding of the real estate sector
- Proficiency in typing
- Able to learn how to use online platforms quickly, including Trello, Mailchimp, Remarketer, Yardi Breeze
- Excellent interpersonal and oral/written/presentation communication
- Excellent English reading, writing, and oral communication
- Good at working in a fast paced environment with many tasks on the go at once

**Experience**
- Real estate administration not required but helpful
- 2 years minimum of administrative support/assistant or related experience required

**What We Are Offering**
- Compensation that reflects experience in the field
- Opportunity for professional growth and development
- Flexible hours based on amount of work that needs to be done

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 40 per week

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Vaughan, ON L4J 3M9: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally entitled to work in Canada?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

  • Administrative Assistant

    2 days ago

    Vaughan, Canada York Major Holdings Inc. Full time

    **REPORTS TO**: **Executive Assistant, providing administrative, clerical and office management support for York Major Holdings Inc. and Eagles Nest Golf Club.** **DESCRIPTION**: - Answer and direct all incoming calls distributing to the various departments of the golf club and taking messages when Concierge is unavailable - Ensure tidiness and stocking of...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada Isure Insurance Inc Full time

    isure insurance is looking for a friendly, reliable, and positive Administrative Assistant to join our exciting and growing team! You will be in charge of the offices day-to-day operations and administrative support. Located in Vaughan, Ontario, isure is Canada’s fastest-growing online insurance brokerage, offering a wealth of insurance choices, features...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time

    **Position Details**: **Current Rate of Pay**: Min $ 31.79, to Max $ 34.47 **Employment type**: Permanent Full-Time **Hours of work**: 35 hrs/week **Work location**: RSC (9741 Canada Company Ave. Woodbridge, ON L4H 0A3) **Division**: Restoration and Infrastructure **Business unit**: Restoration and Resource Management **Travel**: Yes, 20% **Remote...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Dreiden Inc. Full time

    We’re looking for a Part-Time Administrative Assistant to join our team and help streamline our daily operations. This role is perfect for someone highly organized, detail-oriented, and tech-savvy, with strong communication skills and experience handling administrative and social media tasks. **Key Responsibilities** - Create and send invoices, process...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    2 weeks ago

    vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. JLL is seeking an Administrative Assistant to support the General Manager, Property Manager, Operations Manager, and the Specialty Leasing Manager of the Shopping Center. WHAT YOU’LL BE DOING Assist with the rent relief process, providing statements, mailing correspondence etc. Assist with the...

  • Assistant Administrator

    10 hours ago

    Vaughan, Canada Index Construction Inc. Full time

    **Assistant Administrator Position** - Assist in managing day to day operations - Perform administrative tasks such as filing, data entry, organizing documents - Greet & assist visitors at Front Desk - Provide Support to other Team Members as needed - Attend project meetings with internal and external parties to monitor and support the construction team in a...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Canada Profi Lubricants Inc. Full time

    Canada Profi Lubricants Inc. is located in Vaughan (Highway 7 W), Ontario. Our company focuses on selling auto lubricants such as engine oil, car care, anti-freeze, etc. We are currently looking for an Administrative Assistant to provide assistance to our management team. **Some of the main duties for the position**: - Preparing, keying in, editing and...