Administrative Assistant

Position Information

**Position Title**
- Administrative Assistant**Department/Unit**
- Science - Dean's Office**Location**
- Halifax, Nova Scotia, Canada**Posting Number**
- S336-24**Employee Group**
- NSGEU Local 77**Position Type**
- Regular, On-Going**Duration of Contract (if applicable)**

**Employment Type**
- Full Time**Full-time Equivalency (FTE)**
- 1**Salary**
- $25.89 - $32.77 per hour ($43,754 -$55,384 per annum, 32.5 hours per week)**Classification**
- C5**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.**Job Summary**
- Dalhousie University’s Faculty of Science is a research-intensive faculty that thrives on inclusive research excellence, strategic partnerships, and stakeholder engagement. Reporting to the Executive Administrator, Perform administrative, secretarial, and client reception for the Faculty of Science.**Key Responsibilities**
- Act as the department’s first point of contact. Respond to a variety of inquiries from faculty, staff, registered and prospective students, etc.
- Check online system daily (e.g. for waivers from students, etc.). Follow up with professor or instructor of the class for participation/non-participation. Handle calendar for student appointments.
- Provide general administrative support to the Dean’s Office. This includes recruitment and financial documentation support; reception and admin back-up support; and coordinating with IT Department for Dean’s Office technology needs and support.
- Maintain a good working knowledge of policies and procedures within the department in order to receive and assist visitors.
- Handle a variety of related support duties in the Dean’s Office, including submitting work order requests, managing the departmental key inventory, assisting with data entry tasks, organizing meetings, room bookings, kitchen inventory.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.**Required Qualifications**
- Business/Administrative Professional program with approximately three years’ related work experience (or equivalent combination of training and experience).
- Proficiency in MS Office, especially Excel.
- Excellent written and verbal communication skills.
- Demonstrated strong interpersonal and organizational skills.
- Strong initiative and strong judgment as well as time management, analytical and problem-solving skills.

**Assets**

**Job Competencies**
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1**Open Date**
- 11/04/2024**Close Date**
- 11/11/2024**Open Until Filled**
- No**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting