Accounts Payable/administrative Assistant

4 days ago

Winnipeg, Canada Adult and Teen Challenge of Central Canada Full time

Accounts Payable/Administrative Assistant

**Department of Functional Area**: Finance

**Reports To**: Finance Office Manager
- This position plays a key role in supporting the finance team with day-to-day operations—primarily focusing on accounts payable, donation-related deposits, and general office administration to help the team stay organized and efficient._
- This is not a complete list of this position’s duties and responsibilities. The items below are examples of the types of activities performed. Other duties may be assigned._

**Duties & Responsibilities**:
Accounts Payable:

- Invoice Processing:_
- Receive and review invoices for accuracy and completeness.
- Match invoices to purchase orders and follow up on missing approvals.
- Code invoices and upload them to the accounting system with appropriate documentation.
- Assist with preparation of payables batches for review and approval.
- Maintain vendor records and support timely payments.
- Support the finalization of payments by assisting with the mailing and filing of cheques and related documentation.
- Assist with month-end or weekly reporting related to payables.
- Expense Management System:_
- Monitor and manage user activity within the expense management system.
- Support staff with expense claim submissions and troubleshooting.
- Review submitted expenses for completeness and policy compliance, ensuring all required receipts and supporting documentation are included.
- Coordinate with supervisor for monthly reconciliation and credit card reporting.

Deposit Preparation:

- Prepare deposits related to donations (cheques, EFTs, cash) in coordination with the finance team.
- Group, scan, and log donation deposits with proper categorization, and upload deposit slips to the shared folder.
- Ensure accurate and timely deposit delivery to the bank.

Administrative Support:

- General Office Duties: Answer phones (shared), help answer the office buzzer (shared), assist with mail opening, scanning, and document filing.
- Office Operations: Help maintain organized digital and physical financial files; assist in ordering office supplies and monitoring inventory.
- Project & Event Support: Assist with seasonal events, finance-related initiatives, and special projects as requested.

**Budgetary**:Actively support ministry fundraising efforts by participating in local events, promoting ministry initiatives, and representing the organization in a way that invites community engagement and support.

**Schedule**: Monday - Friday 8:00-4:00pm

**Qualifications**:

- 1-2 years of experience in general office or finance administration (nonprofit experience preferred).
- Strong attention to detail and high level of accuracy.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
- Experience with accounting systems (e.g., Xero) and/or expense software (e.g., expense management system) is an asset.
- Comfortable handling confidential and sensitive information.
- Excellent organizational, communication, and interpersonal skills.
- A compassionate and understanding approach, aligned with the values and mission of Adult & Teen Challenge.

**Work Environment**: 83 Kate Street, Winnipeg MB, Shared Office Setting.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: From $45,000.00 per year

Ability to commute/relocate:

- Winnipeg, MB R3A 1J9: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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