Bookkeeper/administrative Assistant

4 days ago


Vancouver, Canada Matrix Design Graphics Ltd. Full time

**Company Overview**

Matrix Design Graphics Ltd. (MDG), established in 1989 in Western Canada, is a leading manufacturer and distributor of fire alarm graphic panels, FA enclosures, specialty parts for the life safety industry. Our commitment to high-quality, reliable products and exceptional customer service has made us a trusted partner for clients across Canada.

**Summary**

We are seeking a detail-oriented Administrative Bookkeeper to join our team at MDG. This role is essential in maintaining accurate financial records and ensuring the smooth operation of our administrative processes. In this position you will be responsible for payables, accounts receivables, payroll, and account reconciliation. You will join our mission of delivering superior products and services to our customers.

**Responsibilities**
- Manage accounts payable and accounts receivable functions to ensure timely processing of invoices.
- Perform bank reconciliations to maintain accurate financial records.
- Bi-weekly payroll processing and ensure compliance with relevant regulations.
- Utilize QuickBooks Premier for Wholesale/Manufacturing for record-keeping, reporting, inventory, management of the sales process.
- Data entry of work orders, purchase orders and editing the tracking system
- Preparing completed orders for shipping: entering shipping documents scheduling pick-ups/receiving, reconciling packing slips
- Filing of completed projects and orders
- Prepare budgets and financial statements to support business planning.

**Requirements**:

- Proven experience as a Bookkeeper and Office Administration.
- Strong working knowledge of accounting principles and practices that support company operations.
- Master-level experience of QuickBooks Premier - all areas
- Excellent attention to detail and organizational skills.
- Ability to manage multiple tasks effectively while meeting deadlines.

**Job Types**: Full-time, Permanent

Pay: $22.00-$30.00 per hour

Expected hours: 32 - 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Language**:

- English (required)

Licence/Certification:

- diploma, certificate, degree (required)

Work Location: In person

Application deadline: 2025-05-26
Expected start date: 2025-06-02



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