Invoice Administrator

2 days ago

Greater Sudbury, Canada Patrick Mechanical Limited Full time

**We are currently seeking an Invoice Administrator If you carry these qualifications and want to join a challenging work environment with an employer who supports continuous learning, we look forward to hearing from you.**
- Patrick Mechanical Ltd. is a Sudbury based mechanical contracting company founded in 1989. Over the years, we have established ourselves in the industrial, commercial, and institutional contracting fields. Our specialties include mechanical contracting, custom steel fabrication, plumbing, heating, process piping, millwright, and related services._
- Patrick Mechanical is a growing, dynamic, and innovative mechanical company with an extensive fleet of skilled workers allowing us to offer services all over Northern Ontario. We are loyal to our customers, providing efficient and cost-effective products and services._
- **We are pleased to offer the Full-Time Permanent position of Invoice Administrator.**_

**Responsibilities & Duties**:

- Request Purchase Order and Release numbers
- Update Vale BPO tracking sheet
- File release numbers, invoice copies and other documents
- Manage item number binders and blanket purchase order (BPO) binders
- Give out item numbers for certain jobs
- Update database information to keep information current
- Impute and work with Detailed Cost Ledgers in Jonas accounting software
- Communicate with project leaders regarding job progress
- Support for answering incoming calls when receptionist is away/busy
- Gather/sort documents and related information
- Use Microsoft Outlook software to communicate with customers and employees
- Receiving/placing phone calls
- Faxing, copying and scanning documents
- Creating documents and spreadsheets in Microsoft Word and Excel
- Contributing a team effort by accomplishing related tasks as needed
- Ensure invoices are issued promptly and deliverables in contracts are attached

**Qualifications & Experience**:

- Industrial, Mining, Commercial familiarity
- Experience with invoicing or related field
- Experience with Accounting Management software (Jonas) an asset
- Exceptional computer skills
- General math skills
- Ability to complete repetitive tasks
- Well organized, detail oriented and efficient
- Ability to develop and maintain business relationship with customers
- Great communication and interpersonal skills
- Demonstrates a sense of urgency and ability to meet deadlines
- **Work Conditions**:

- Office work (sitting at desk/working on computer for long periods of time)
- At times it may be necessary to work outside of the regular work day in order to complete their duties.

**Remuneration based on experience**
- We thank everyone who applies, however, only those selected will be contacted._

**Job Types**: Full-time, Permanent

Pay: $22.00-$27.00 per hour

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Invoicing: 3 years (preferred)
- Office Administration: 1 year (preferred)

Work Location: In person

  • Invoicing Administrator Clerk

    2 weeks ago

    Greater Sudbury, Canada Reliable Cleaning Services Full time

    We are looking for an Invoicing Administrator Clerk that has an accounting background use to managing budgets and invoicing. As a member of the Reliable Team, you will be the first point of contact for our company. To be successful in this position, you should have a pleasant personality, as this is customer service role. You should be able to deal with...

  • Receptionist/invoicing Clerk

    2 weeks ago

    Greater Sudbury, Canada Shield Consulting Engineers Ltd. Full time

    The **Receptionist/Invoicing Clerk** plays a pivotal role in providing administrative support and customer service to clients and staff. This position ensures efficient office operation and client satisfaction at Shield Consulting Engineers. **In this position, you will**: - Serve as point of contact for clients, visitors and vendors, providing a welcome and...

  • Administrator

    2 weeks ago

    Greater Sudbury, Canada Mammoet Full time

    **SUMMARY OF THE ROLE** Administrator** Working in **Sudbury, Ontario CANADA** Our administrative teams play a critical role in the smooth running of our business. With complex, challenging projects being tackled every day, we need people who are skilled in making sure the right information is available in the right place and at the right time. **WHAT...

  • Administrator

    2 weeks ago

    Greater Sudbury, Canada Mammoet Full time

    SUMMARY OF THE ROLE: **Administrator** Working in **Sudbury, Ontario CANADA** Our administrative teams play a critical role in the smooth running of our business. With complex, challenging projects being tackled every day, we need people who are skilled in making sure the right information is available in the right place and at the right time. WHAT...

  • Erm Administrator

    2 weeks ago

    Greater Sudbury, Canada Vale Canada Full time

    **Who We Are**: Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities and the environment. We value our workforce and offer continuous training and career development opportunities for our people. With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000...

  • Administrative Assistant

    2 weeks ago

    Greater Sudbury, Canada BESTECH Full time

    Your Role as Administrative Assistant & Accounting Support We are seeking a dedicated and organized Administrative Assistant & Accounting Support to join our team. This role is crucial in ensuring smooth day-to-day operations by providing comprehensive administrative, reception, and accounting support. The position involves facility coordination, office...

  • Branch Administrator

    7 days ago

    Greater Sudbury, Canada Province Electric Supply Full time

    **Branch Administrator** **About Us** For over 20 years, Mesco Electric Supply, a proud member of the Province Electric Supply family, has been a trusted provider of high-quality electrical products and exceptional customer service in Northern Ontario. Serving the industrial, contractor, MRO, OEM, and institutional markets, we pride ourselves on delivering...

  • Administrative Coordinator

    7 days ago

    Greater Sudbury, Canada Behaviour Learning Innovations Full time

    **Job Overview** **Responsibilities** - Manage daily administrative tasks, including data entry, filing, and maintaining organized records. - Support front desk operations, welcoming visitors and managing appointments. - Maintain confidentiality of sensitive information in accordance with company policies. - Manage clinician calendars, session...

  • Property Administrator

    7 days ago

    Greater Sudbury, Canada RioCan Full time

    **Who We Are** For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while...

  • Medical Office Administrator

    2 weeks ago

    Greater Sudbury, Canada NEOMO Medical Full time

    **About Us**: NEOMO Medical is a well-established and busy medical office dedicated to providing top-quality healthcare services to our community. We pride ourselves on our patient-centered approach and commitment to excellence. We are seeking a detail-oriented and highly organized Office Administrator to join our dynamic team. **Job Summary**: **Key...