Office Assistant

Work Term: Temporary
- Work Language: English
- Hours: 10 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- **Work setting**:

- Office
- Willing to relocate
- Service
- **Tasks**:

- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Work on reports from manual or electronic files, inventories and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Prepare and format page presentation
- Compile data, statistics and other information
- Provide general information to clients and the public
- Order office supplies and maintain inventory
- Conduct research
- Perform data entry
- Provide customer service
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
- Store, update and retrieve financial data
- **Computer and technology knowledge**:

- Microsoft Publisher
- Information technology
- MS Word
- Database software
- Data analysis software
- MS Excel
- MS Outlook
- MS Windows
- **Type of experience**:

- Call centre
- **Specialization or experience**:

- Specialized environmental skills and knowledge
- **Area of specialization**:

- Reports
- Forms and records
- Statistics
- Charts, tables, graphs and diagrams
- Correspondence
- Shipping and receiving
- **Security and safety**:

- Basic security clearance
- **Transportation/travel information**:

- Own transportation
- Own vehicle
- Willing to travel
- Valid driver's licence
- Travel expenses not paid by employer
- **Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting
- Bending, crouching, kneeling
- Attention to detail
- **Own tools/equipment**:

- Computer
- Printer
- Internet access
- Office equipment and supplies
- **Personal suitability**:

- Adaptability
- Analytical
- Collaborative
- Creativity
- Efficiency
- Energetic
- Goal-oriented
- Hardworking
- Integrity
- Outgoing
- Positive attitude
- Proactive
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Punctuality
- Resourcefulness
- Team player
- **Screening questions**:

- Are you available for shift or on-call work?
- Are you willing to relocate for this position?
- Do you have experience working in this field?
- Do you have the equipment you need to work from home (like internet and a workspace)?
- **Employment terms options**:

- Evening
- **Employment terms options**:

- Shift
- Flexible hours
- Morning
- Night
- Day
- Weekend
- Overtime available
- **Workplace information**:

- Hybrid
- **Other benefits**:

- Free parking available
- Parking available
- **Support for Indigenous people**:

- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- **Supports for visible minorities**:

- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities