Full Charge Bookkeeper/office Manager

2 weeks ago

North Vancouver, Canada HB Design Full time

As the _**Bookkeeper/Office Manager**_, you will play a pivotal role in fostering HB Design's continued success. Your responsibilities will encompass a diverse array of tasks, including overseeing designer support, serving as a conduit between HB Design and our valued clients, and adeptly managing office & procurement operations to uphold the efficiency and excellence of our business endeavors.

**General Duties**:

- Maintain office supplies and equipment
- Manage software subscriptions
- Coordinate office maintenance and services
- Welcome clients, suppliers, and couriers professionally
- Handle mail and book couriers
- Keep kitchen and bathroom stocked
- Attend staff meetings and participate
- Set up and maintain trade accounts
- Coordinate with technical support
- Assist with employee onboarding
- Maintain records of stock products
- Prepare project summary reports
- Generate required reports
- Record and track employee time
- Assist with client contracts and profiles

**Full Charge Bookkeeping and Financial Management Duties**:

- Act as liaison between HB Design and the third-party accountant
- Maintain an organized accounting system and chart of accounts
- Manage accounts payable and receivable.
- Prepare and send monthly client invoices.
- 3 years of experience with QuickBooks is required.
- **Skills & Qualifications**:

- Experience: Degree/diploma/Technical Cert. + 2-3 yrs in bookkeeping.
- Communication: Strong verbal/written skills for colleagues, clients, and trades.
- Problem-Solving: Critical thinking, data analysis, solution implementation.
- Teamwork: Collaborative, idea contribution, supporting team goals.
- Time Management: Prioritization, deadlines, workload management.
- Adaptability: Flexible with new situations, technologies, and challenges.
- Leadership: Motivation, delegation, decision-making for team success.

**Compensation**:
or min 3x/week position requiring on-site presence; remote work not available.
- Salary Range: $35.00 - $40.00 per hour depending on experience.
- Vacation: 2 weeks paid vacation, with office closure from Dec 24 to Jan 1 annually.
- Mileage Reimbursement: Provided for project-related driving.
- Health Benefits: Extended health and dental care coverage.
- Work Environment: Enjoy a casual and engaging workplace atmosphere.

**Job Types**: Full-time, Part-time

Pay: $35.00-$40.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Mileage reimbursement
- On-site parking
- Paid time off

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Full Charge Bookkeeping: 3 years (required)
- Quickbooks Software: 3 years (required)

**Language**:

- English (required)

Work Location: In person

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