Administrative Assistant

10 hours ago


WhitchurchStouffville, Canada Unionville Montessori School Full time

**Key Responsibilities include**:

- As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community
- Provide immediate response to urgent requests (e.g. for nurse/first aid, or maintenance staff);
- Switchboard operation, and screening of calls to relevant faculty and staff
- Working to update necessary changes in the School database and the inputting and removal of new and retired students, respectively; in charge of ONSIS submissions and reporting
- Checking attendance logs submitted by teachers for unidentified absences and following up with families each morning
- Establishing, organizing, and maintaining files, records, and reports
- Track reception supplies and maintain inventory;
- In charge of the administration of after school programs and field trips/excursions/visitors, etc.
- Provide general administrative assistance to staff as assigned, including coordinating meetings and preparing meeting support packages;
- Coordinate and manage the registration and re-registration of new and returning families, respectively
- Assisting with school special events including assemblies, photo days, and helping with large mailings
- Responsible for sending and receiving courier packages as required, as well as ordering and tracking deliveries
- As a front-of-the-house worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions

**Knowledge, Skills and Experience**:

- High School diploma or GED is required, with post-secondary training an asset
- Minimum 1 year experience in an Administrative Assistant role (essential)
- Minimum 1 year experience in a school environment or demonstrated record of motivation to work with children (essential)
- Strong knowledge of general office procedures including taking messages, scheduling,
- Strong written and verbal skills with demonstrated ability to be able to communicate with precision
- Professionalism, composure and excellent manners
- Flexible attitude and teamwork orientation
- Proven, tried-and-true techniques for organizing files and information
- Ability to learn quickly and multi-task in a fast-paced work environment
- Proficient with Microsoft Office Suite (Outlook, Word, Excel) and Google Suite (Docs, Sheets, Slides, Drive) with an ability to troubleshoot

Additional pay:

- Bonus pay

**Benefits**:

- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
All staff are required to follow Ministry Health Protocols and wear a mask. Heightened screening and cleaning procedures are being implemented.

Ability to commute/relocate:

- Whitchurch-Stouffville, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)



  • Whitchurch-Stouffville, Canada IDES CANADA INC Full time

    Scentroid, a leading provider of environmental monitoring solutions, is seeking a dynamic and organized individual to join our team as an administrative Assistant. In this role, you will have the unique opportunity to blend administrative tasks with customer service initiatives, contributing to the success and efficiency of our operations. **Key...


  • Whitchurch-Stouffville, Canada Unionville Montessori School Full time

    **Key Responsibilities include**: - As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community - Provide immediate response to urgent requests (e.g. for nurse/first aid, or maintenance staff); - Switchboard operation, and screening of calls to...


  • Whitchurch-Stouffville, Canada Ontario SPCA and Humane Society Full time

    **Who We Are** The Ontario SPCA and Humane Society is a registered charity and has been operating for 150 years. The Society provides care, comfort and compassion to animals in need in communities across Ontario; we value all animals and advocate to treat them with respect and kindness. We strive to keep pets and families together and do so through a...


  • Whitchurch-Stouffville, Canada Farr Mechanical Corporation Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Work setting**: - Construction **Tasks**: - Establish and implement policies and procedures - Determine and establish office procedures and routines - Answer telephone and relay...


  • Whitchurch-Stouffville, Canada Farr Mechanical Corporation Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years - or equivalent experience **Work setting**: - Construction **Tasks**: - Establish and implement policies and procedures - Determine and establish office procedures and routines - Answer telephone and relay...

  • HR Assistant

    2 weeks ago


    Whitchurch-Stouffville, Canada IDES CANADA INC Full time

    **Responsibilities**: - Assist with recruitment efforts, including job postings, resume screening, and scheduling interviews. - Coordinate new hire onboarding and orientation processes. - Maintain employee records and ensure data accuracy in HRIS (Human Resources Information System). - Support HR processes such as employee relations, performance management,...


  • Whitchurch-Stouffville, Canada Parkview Services for Seniors Full time

    Parkview Services for Seniors is comprised of three Ontario Non-Profit Corporations. **Parkview Home** is a 128 bed fully Accredited Long-Term Care Home. The **Parkview Village Retirement Community Association of York Region **is a 124-unit rental apartment building which provides for independent living. And the **Parkview Village Cluster Homes for Seniors...


  • Stouffville, Canada Stella-Jones Inc Full time

    Are you looking for a job in a well-established, North-American manufacturing company? - Are you known your interpersonal and customer service skills? - Are you organized and have experience as an administrative assistant? - Does the wood industry sound appealing to you and you wish to evolve in a fast-growing company? Look no further; our...


  • Stouffville, Canada North Country Slate Full time

    Responsibilities: - Provide support to the sales department - Order entry - Assisting with inventory control and reporting - General administration - Coordinate inbound and outbound shipments and process applicable documentation - Prepare product samples - Compile monthly sales reports - Follow up with clients about orders and delivery - Assist with...


  • Stouffville, Canada Wah Lung Labels Full time

    **Job Overview** We are looking for a highly motivated individual to join our administrative team as a Marketing / Administrative Assistant with opportunity to growth within the organization. If you are bilingual in Chinese and English, this will be beneficial. **Requirements**: - 2+ years of experience of Administrative Assistance in an office related...