Administrative Assistant/personal Assistant

**Administrative and Personal Assistant required for Clinic Manager**

**Personal Assistant responsibilities**:
**Duties**:

- Manage the Executive’s schedules.
- Working with the Executive in facilitating day to day tasks.
- Assistance with personal needs such as running errands, taking vehicles for maintenance, purchasing supplies, refreshments, gifts etc.
- Driving for deliveries and to appointments and airport.
- Maintain the security of the executive’s records and files.
- Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters; arranging and attending meetings; taking and distributing minutes
- Managing calendar/appointments/meetings
- Leading and coordinating multiple events from planning to execution.
- Order office supplies and maintain levels of supply when needed.
- Create presentations and other working documents for the President.
- Coordinate courier and shipments, as required.
- Deliver and pick up business related supplies in the immediate geographic area
- Work with executive administrative team to create spreadsheets and presentation information and business organization.
- Prepare the conference room for presentations and staff meetings.
- Other administrative tasks, as requested.

**Light Computer and Office Maintenance responsibilities**:
**Additional Duties**:

- Light repairs and maintenance - Changing light bulbs, minor repairs to office furniture, etc.
- Microsoft Windows updates
- Printer and network troubleshooting and install, etc.
- Moving files and boxes to and from storage

**Preferred Qualifications**:

- Experience or student in business administration or marketing
- Previous experience in Executive Assistant role or equivalent experience in an Administrative Assistant role.
- Ability to deal with highly sensitive and confidential material.
- Having sound judgment and decision making skills.
- Trustworthy, ethical and tactful with a focus on security and confidentiality; and a good understanding of the sensitivities, professionalism and confidentiality involved in working in the healthcare field.
- The ability to maintain a high level of accuracy and attention to detail with documents, filing, etc.
- Reliability and dependability
- Excellent planning, organizational, and time management skills, with an ability to handle a variety of tasks in a timely manner with effective time management skills and the ability to handle multiple priorities under tight deadlines.
- Ability to work cooperatively with staff, professionals, physicians and patients.
- Excellent interpersonal and written communication skills; and the ability to communicate effectively both in writing and verbally.
- Work independently with mínimal supervision.
- In-depth working knowledge of computer software including MS Word, Outlook, Excel, and PowerPoint as well as Google mail and calendar.
- Excellent word processing skills
- Ability to type at least 40 wpm.
- Experienced driver with valid Driver’s license and a clean record
- Must be able and willing to be on call
- Flexibility on availability (mornings, evenings and some weekends)
- Bilingual English-French is an asset.
- Willing to obtain a police and vulnerable sector check

This position may start as part-time and may extend to full-time based upon ability and performance. Salary to be negotiated and will be reviewed.

**Job Types**: Full-time, Part-time, Contract, Permanent

Pay: $18.00-$22.00 per hour

Expected hours: 16 - 38 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Store discount
- Vision care
- Wellness program

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Medical office experience: 1 year (preferred)

**Language**:

- English (required)
- French (preferred)

Work Location: In person